Executive Assistant
3 weeks ago
We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative support to a high level executive. As an Executive Assistant, you will play a critical role in managing the day-to-day operations and administrative tasks of a C-level executive and their office. You will serve as a trusted partner, handling confidential information, coordinating schedules, and ensuring seamless communication between the executive and internal/external stakeholders.
Responsibilities:
- Manage the executive's calendar and task management system, schedule appointments, and coordinate meetings
- Prepare and organize documents, presentations, and reports for leadership meetings
- Screen and prioritize incoming communications to include emails, phone calls, and social media messages, helping triage inbound requests and pre drafting relevant correspondence
- Perform as either a "gatekeeper" or "gateway" role, creating and prioritizing win-win situations for direct access to the executive’s time and attention
- Coordinate travel arrangements and manage logistics for business trips
- Assist in the preparation of executive-level communications, including drafting emails, memos, and correspondence
- Conduct and apply research and provide relevant information and recommendations to support decision-making
- Act as a liaison between the executive and internal team, maintaining professionalism and confidentiality at all times
- Assist with special projects, event planning, and other administrative tasks as required
Qualifications:
- Proven experience as an executive assistant or similar role, supporting C-Level executives
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines
- Experience with the demands of a SaaS based startup environment
- Strong attention to detail and problem-solving abilities
- Exceptional written and verbal communication skills
- Proficient in Google Suite and other relevant scheduling, task management, and co-working software applications
- Ability to maintain confidentiality and exercise discretion in handling sensitive information
- Professional demeanor and the ability to interact with individuals at all levels of the organization
If you are a proactive and dedicated professional with a passion for providing top-notch support to executives, we invite you to apply for this exciting opportunity.
-
Executive Assistant
2 weeks ago
Scottsdale, United States Cadence Education, Inc. Full timeExecutive Assistant Scottsdale, AZ Cadence Education is one of the premier early childhood educators in the United States, operating over 310 private preschools and elementary schools across 30 states. With over 30 years in business, we have develope Executive Assistant, Executive, Assistant, Education
-
Executive Assistant
4 days ago
Scottsdale, United States Sleepyhead USA Full timeSleepyhead, a rapidly growing mattress topper company, is seeking a highly skilled and detail-oriented Executive Assistant. **Job Summary**: We are seeking a highly capable and dedicated Executive Assistant to play a critical role in managing a fast-paced businesses. This position is ideal for someone who thrives in a dynamic environment and is skilled at...
-
Executive Assistant
2 weeks ago
Scottsdale, United States AZ TUITION CONNECTION INC Full timeJob Overview: We are seeking an energetic and detail-oriented Executive Assistant to provide top-notch administrative support to our Executive Director. In this role, you will play a crucial part in ensuring the smooth operation of our organization by managing his schedule, coordinating meetings, and handling a variety of tasks to keep things running...
-
Executive Assistant
4 weeks ago
Scottsdale, United States AZ TUITION CONNECTION INC Full timeJob DescriptionJob DescriptionJob Overview: We are seeking an energetic and detail-oriented Executive Assistant to provide top-notch administrative support to our Executive Director. In this role, you will play a crucial part in ensuring the smooth operation of our organization by managing his schedule, coordinating meetings, and handling a variety of tasks...
-
Executive Assistant
2 weeks ago
Scottsdale, United States Meritage Homes Full timeResponsibilities Meritage Homes is looking for an Executive Assistant to perform senior level administrative responsibilities for our Chief Financial Officer (CFO) and team members within the finance, accounting and IT departments. This role requires the ability to exercise initiative, discretion, judgment, tact, and diplomacy with sensitive, complex, and...
-
Executive Assistant | Recruiter
3 weeks ago
Scottsdale, United States Marquee Asset Management, LLC Full timeJob DescriptionJob DescriptionSalary: Job descriptionSAM Construction Group is a fully integrated Developer/Builder of apartment communities and custom homes who self-performs several scopes of work, including Concrete, Civil, Mechanical, Plumbing, Electrical, Drywall and Roofing.Position Highlights: The Executive Assistant is responsible for providing...
-
Executive Administrative Assistant
4 weeks ago
Scottsdale, United States Ageless Mens Health Full timeAgeless Men’s Health seeking an articulate, upbeat and experienced Executive Administrative Assistant to support our growing Headquarters team in North Scottsdale. This position will have the opportunity to support multiple functions within our company’s Headquarters, should be detail oriented, comfortable wearing many hats and quickly shifting...
-
Administrative Assistant for C-Level Executives
3 weeks ago
Scottsdale, United States Barrett-Jackson Auction Co, LLC Full timeJob DescriptionJob DescriptionPosition Purpose:Responsible for handling both administrative assistant and personal assistant duties for the C-Suite Executives and Barrett-Jackson Executive Team. Ensure that the C-Suite Executive team operates in an efficient and effective manner by supporting calendar management, receiving high volume of phone calls, making...
-
Executive Administrative Assistant
4 weeks ago
Scottsdale, United States Ageless Mens Health Full timeJob DescriptionJob DescriptionAgeless Men’s Health seeking an articulate, upbeat and experienced Executive Administrative Assistant to support our growing Headquarters team in North Scottsdale. This position will have the opportunity to support multiple functions within our company’s Headquarters, should be detail oriented, comfortable wearing many hats...
-
Executive Assistant
3 weeks ago
Scottsdale, Arizona, United States Meritage Homes Corporation Full timeResponsibilities: Meritage Homes is looking for an Executive Assistant to perform senior level administrative responsibilities for our Chief Financial Officer (CFO) and team members within the finance, accounting and IT departments. This role requires the ability to exercise initiative, discretion, judgment, tact, and diplomacy with sensitive, complex, and...
-
Administrative Assistant for C-Level Executives
4 weeks ago
Scottsdale, United States Barrett-Jackson Auction Co, LLC Full timePosition Purpose:Responsible for handling both administrative assistant and personal assistant duties for the C-Suite Executives and Barrett-Jackson Executive Team. Ensure that the C-Suite Executive team operates in an efficient and effective manner by supporting calendar management, receiving high volume of phone calls, making travel arrangements, handling...
-
Office Manager
3 weeks ago
Scottsdale, United States Runway Light, LLC Full timePosition: Office Manager & Executive/Personal AssistantSalary: $85,000+ depending on applicable experience.Position requires a background check, drug screening, and professional references. Position requires having your own transportation. RequirementsDo not apply for this position if you don’t, at minimum, meet all three requirements listed...
-
Office Manager
4 weeks ago
Scottsdale, United States Runway Light, LLC Full timePosition: Office Manager & Executive/Personal AssistantSalary: $85,000+ depending on applicable experience.Position requires a background check, drug screening, and professional references. Position requires having your own transportation. RequirementsDo not apply for this position if you don’t, at minimum, meet all three requirements listed...
-
Executive Assistant
4 weeks ago
Scottsdale, United States LMEG Full timePay: $56,371.00 - $61,126.00 per year **Benefits**: - 401(k) - Dental insurance - Health insurance - Paid time off Ability to Relocate: - Scottsdale, AZ 85254: Relocate before starting work (required) Work Location: In person
-
Sales Executive
3 weeks ago
Scottsdale, United States OTR Solutions Full timeOTR Solutions is an innovator in the transportation industry providing a suite of factoring, fuel, and business management focused solutions. We help new and established companies get fast access to the funds they need for daily operations. As a Private Equity backed FinTech company, we are looking to grow our best-in-class financial organization. OTR has...
-
Sales Executive
4 weeks ago
Scottsdale, United States Arcoro Full time**Why Arcoro?** Want to make an impact? We do too. Come join our team of bridge builders. Arcoro helps to lead high-compliance organizations to automate paper processes and build their bridge to better HR with streamlined, easy-to-use HR software. We’re proud to offer an unmatched employee experience where you can embrace our innovative vision, depend on...
-
Sales Executive
1 week ago
Scottsdale, United States OTR Solutions Full timeOTR Solutions is an innovator in the transportation industry providing a suite of factoring, fuel, and business management focused solutions. We help new and established companies get fast access to the funds they need for daily operations. As a Private Equity backed FinTech company, we are looking to grow our best-in-class financial organization. OTR has...
-
Sales Executive
18 hours ago
Scottsdale, United States OTR Solutions Full timeOTR Solutions is an innovator in the transportation industry providing a suite of factoring, fuel, and business management focused solutions. We help new and established companies get fast access to the funds they need for daily operations. As a Private Equity backed FinTech company, we are looking to grow our best-in-class financial organization. OTR has...
-
Sales Executive
3 weeks ago
Scottsdale, United States OTR Solutions Full timeJob DescriptionJob DescriptionOTR Solutions is an innovator in the transportation industry providing a suite of factoring, fuel, and business management focused solutions. We help new and established companies get fast access to the funds they need for daily operations. As a Private Equity backed FinTech company, we are looking to grow our best-in-class...
-
Sales Executive
4 weeks ago
Scottsdale, United States OTR Solutions Full timeOTR Solutions is an innovator in the transportation industry providing a suite of factoring, fuel, and business management focused solutions. We help new and established companies get fast access to the funds they need for daily operations. As a Private Equity backed FinTech company, we are looking to grow our best-in-class financial organization. OTR has...