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Administrative Assistant

3 months ago

Antioch, United States Extrusion Automation, LLC Full time
Job DescriptionJob Description

Job Summary
We are the North American sales and service provider for international machinery used in Plastics Film Extrusion. We seek a Part-time Administrative Assistant to assist with all purchasing, shipping and receiving processes as well as other miscellaneous office tasks as assigned. We currently have a part-time position open at our Antioch, IL facility, which could lead to a full-time position.

 

Job Functions

· Enter and maintain accurate records of purchases in Quickbooks

· Match invoices to purchase orders and resolve all price discrepancies

· Code credit card statements

· Help track and maintain adequate inventory levels

· Prepare parts orders for shipping

· Schedule and track all domestic and international shipments

· Communicate with internal and external partners to ensure timely delivery of goods

· Assist with identifying and sourcing supplies and supplier price negotiations

· Maintain Service Tech shared calendar, freight calendar and Job List freight statuses

· Assist with scheduling and coordinating Service Tech travel

· Track and report Travel Expenses for executives

· Answer phones, maintain office files and office supplies

· All other duties as assigned

 

Requirements

· Education: High School graduate or equivalent

· Excellent written and oral communication skills

· Proficiency with Microsoft Office

· Ability to work well in a team or independently

· Strong sense of professionalism

· Strong organizational skills and time management skills

· Strong time management skills

· Ability to work cooperatively with other employees, clients and vendors

 

Preferred Qualifications

· Familiar with purchasing software and processes

· Experienced with inventory control processes

· Experience with freight management, especially import and customs procedures

· Experienced with Quickbooks Financial Software

 

Salary and Benefits
Compensation and benefits package will be commensurate with the successful candidate’s experience and qualifications.

Please send your resume with salary history to HR@ex-auto.com.

Company DescriptionWe are the North American sales and service provider for international machinery used in Plastics Film Extrusion.Company DescriptionWe are the North American sales and service provider for international machinery used in Plastics Film Extrusion.