Administrative Assistant

4 weeks ago


Antioch, California, United States Extrusion Automation, LLC Full time
Job Summary

We are seeking a Part-time Administrative Assistant to support our sales and service team in the North American market. The successful candidate will assist with purchasing, shipping, and receiving processes, as well as other office tasks as assigned.

Key Responsibilities

  • Enter and maintain accurate records of purchases in Quickbooks
  • Match invoices to purchase orders and resolve price discrepancies
  • Code credit card statements
  • Help track and maintain adequate inventory levels
  • Prepare parts orders for shipping
  • Schedule and track domestic and international shipments
  • Communicate with internal and external partners for timely delivery of goods
  • Assist with identifying and sourcing supplies and supplier price negotiations
  • Maintain Service Tech shared calendar, freight calendar, and Job List freight statuses
  • Assist with scheduling and coordinating Service Tech travel
  • Track and report Travel Expenses for executives
  • Answer phones, maintain office files, and office supplies

Requirements

  • Education: High School graduate or equivalent
  • Excellent written and oral communication skills
  • Proficiency with Microsoft Office
  • Ability to work well in a team or independently
  • Strong sense of professionalism
  • Strong organizational skills and time management skills

Preferred Qualifications

  • Familiarity with purchasing software and processes
  • Experience with inventory control processes
  • Experience with freight management, especially import and customs procedures
  • Experience with Quickbooks Financial Software

Compensation and Benefits

Compensation and benefits package will be commensurate with the successful candidate's experience and qualifications.



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