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Front Desk Receptionst
3 months ago
Job Title:Front Desk Receptionist - Contingent
Job Category:Human Resources / Talaent Acquisition
Job Description:
Job Summary:
This position reports to the Human Resources Employee Relations, HRIS Manager and provides confidential secretarial and administrative assistance to the Management staff of the Human Resources department. Receive and route a high volume of calls through the Avaya Soft console phone system. Supply information to callers, relay messages, announce visitors. This role is closely supervised with diversified tasks and will have contact with other departments and vendors. Physical requirements entail frequent standing or walking. Overtime may be required.
Essential Functions:
1. Assist Manager and Sr. Coordinator with the coordination of trainings scheduled by HR Dept.
2. Has Access to the Company Security Database, Assigns employee badges, coordinates the Employee LOS gifts, wedding, birth and other misc. gifts or bonuses.
3. Backup HR Coordinator on an as needed basis.
4. Provide Admin. support to Human Resources Management staff on an as needed basis
5. Prepare orientation packets for all Companies supported by El Segundo
6. Answers questions and provide assistance to employees as needed or direct to the appropriate manager.
7. Prepare Length of Service Awards for recipients (including obtaining Director's signatures) Assist with the preparation of Company Events
8. Phone List
9. Process Monthly Carpool Program backup
10. All other duties as assigned.
Filing- personnel active and termed employees
Back-up for Kronos password resets
Issue temporary badges
I-9 Verification and E-Verify Process
Prepare Recruiting Packets / Candidates Packets (for the Recruiting side of HR)
Performance Review Retrieval
Assist Manager with various projects
Assist all HR staff members as needed
Update the Unemployment book shared with HR Coordinator
Process Employee Relation Invoices
Assist with social committee events
Prepare New Hire Packets (for the Recruiting side of HR)
Schedule meetings
Data entry
Skills/Experience:
Two to Four Years experience performing secretarial duties and tasks supporting multiple managers.
Required Skills:
Excellent organizational skills
Computer knowledge
Attention to details
Able to multi-task
Problem solving skills and initiative
Desired Skills:
Some college is preferred in the following areas: English, Business Writing, and Business Management.
Degree Requirements:
High School Diploma
Certification Requirements:
Administrative Assistant Certificate or equivalent is strongly preferred.
