Facilities Account Manager

1 month ago

San Francisco, United States Eco-Alpha Environmental & Engineering Services, Inc Full time
Job DescriptionJob Description

We are seeking a client facing Facilities Engineering Account Manager to join our team You will interact with property managers, administrators, vendor partners; while managing a team of building engineers. You will manage multiple accounts across work locations to include but not limited to Sacramento, San Francisco Bay Area, Oakland, and Santa Rosa. Travel to various work sites required.

Responsibilities:

• Develops and implements the Management Plan for assigned assets.
• Directly supervises employees reporting to the assigned buildings. • Competitively bids and prepares all service contracts to assure high quality and cost effective services.
• Maintains role as secondary contact for tenants relative to tenant service requests. Proactively meets with tenant representatives on scheduled basis.
• Prepares and/or reviews financial statements and reports on status of office buildings
• Prepares and/or reviews financial reports for client on monthly, quarterly and annual basis complying with requirements in management services agreement. Analyzes financial statements to project future financial position and budget requirements.
• Prepares and/or reviews periodic inventory of building contents and property condition, and forwards listing to client for review.
• Directs the development, revision and implementation of property manuals and on-line systems.
• Ensure that emergency evacuation procedures are in place and life safety systems are operating effectively.
• Establishes, communicates and manages the tenant move-in/move-out process to minimize disruption to established tenants.
• Assists Chief Engineer in meeting the assigned criteria within the Operations Audit. Assures compliance with Management Audit with the assistance of the Property Administrator. Assures compliance with Eco Alpha policies, procedures and standard practices.
• Oversees the Property Administrator in the preparation of office equipment leases and maintenance agreements.
• Assures that appropriate insurance requirements are in place for all properties.
• Cross-sells all Eco Alpha services.
• Participates in regional and national property management initiatives.

• Prepares and/or reviews the annual jurisdictional forms and filings as required.
• Inspects facilities and equipment to determine extent of service and equipment required.
• Works with Chief Engineers to assign employees to duties such as maintenance, repair, and obtains bids for additional work from contractors, pursuant to client and Eco Alpha guidelines.
• Works with accounting to manage the accounting process and directs on-site bookkeeping functions and collection process.
• Prepares and/or reviews adjustments to tenant billing process.
• Arranges for alterations to, or maintenance, upkeep, or reconditioning of facilities as specified in the operating budget, management plan and/or management services agreement
• Employs or contracts for onsite management and engineering personnel, as delineated within the operating budget, management plan and/or management services agreement. Submits hiring recommendations to Group Manager for approval.

• Competitively bids and prepares all service contracts to assure high quality and cost effective services.
• Maintains role as secondary contact for tenants relative to tenant service requests. Proactively meets with tenant representatives on scheduled basis.
• Prepares and/or reviews financial statements and reports on status of office buildings
• Prepares and/or reviews financial reports for client on monthly, quarterly and annual basis complying with requirements in management services agreement. Analyzes financial statements to project future financial position and budget requirements.
• Prepares and/or reviews periodic inventory of building contents and property condition, and forwards listing to client for review.
• Directs the development, revision and implementation of property manuals and on-line systems.
• Ensure that emergency evacuation procedures are in place and life safety systems are operating effectively.
• Establishes, communicates and manages the tenant move-in/move-out process to minimize disruption to established tenants.
• Assists Chief Engineer in meeting the assigned criteria within the Operations Audit. Assures compliance with Management Audit with the assistance of the Property Administrator. Assures compliance with Eco Alpha policies, procedures and standard practices.
• Oversees the Property Administrator in the preparation of office equipment leases and maintenance agreements.
• Assures that appropriate insurance requirements are in place for all properties. Cross-sells all Eco Alpha services.
• Participates in regional and national property management initiatives. Reviews and approves ALL timecards for Eco-Alpha Engineers. Maintaining and sending overtime reports to payroll and ensuring hours are properly documented and accounted for. Reviews and approves ALL timecards for Eco-Alpha Engineers. Maintaining and sending overtime reports to payroll and ensuring hours are properly documented and accounted for.


Qualifications:

• Bachelor’s degree preferred.
• Minimum of ten (10) years’ commercial building operations and maintenance experience
• Minimum of seven (7) years’ experience managing a team of people.
• Experience in budget preparation and financial reporting, with a strong understanding of building MEP systems, documentation and administration.
• Competencies: Manage a profitable P&L, Client facing, perform the functions of staff management, ability to lead a multi- disciplinary team including Chief Engineers, Stationary Engineers, Training Coordinator, E-Learning Specialist, Administrative Assistant, and others.
• Skills Required: Business, Financial, and Accounting Acumen, Communication, Leadership, Project management, and Technology Skills (Microsoft Office Suite).

Company DescriptionEco-Alpha Environmental and Engineering Services is a family-owned women-owned minority business enterprise, located in the Sacramento Metropolitan Region of California. "As a family owned business, clients are treated as an extension of our family". Eco-Alpha Environmental and Engineering Services provides a superior level of customer service, highly trained and reliable staff, and innovative solutions to meet clients changing and environmental and engineering needs. As a proud leader in increasing diversity in the environmental and engineering industry, Eco-Alpha is committed to four main principles:

-Safety
-Ethical leadership
-Innovation
-Sustainability

Equal Employment Opportunity:

Eco-Alpha provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.Company DescriptionEco-Alpha Environmental and Engineering Services is a family-owned women-owned minority business enterprise, located in the Sacramento Metropolitan Region of California. "As a family owned business, clients are treated as an extension of our family". Eco-Alpha Environmental and Engineering Services provides a superior level of customer service, highly trained and reliable staff, and innovative solutions to meet clients changing and environmental and engineering needs. As a proud leader in increasing diversity in the environmental and engineering industry, Eco-Alpha is committed to four main principles:\r
\r
-Safety\r
-Ethical leadership\r
-Innovation\r
-Sustainability\r
\r
Equal Employment Opportunity:\r
\r
Eco-Alpha provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. \r
\r
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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