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Receptionist/Office Services Floater
3 months ago
Job Title: Receptionist / Office Services Floater
Duration: 6 months temp to perm
Brief Job Description – Provide comprehensive support as a member of the Administration team.
Description:
- Reporting to the Vice President of Administration/Office Services, this person will join a highly energized team responsible for maintaining global operational standards with a professional demeanor.
- In addition to excellent communication skills, the ideal candidate will demonstrate an ability to roll up their sleeves and perform all responsibilities needed to ensure success.
- The successful candidate will be comfortable interacting with all levels of employees throughout the organization in a fast-paced environment.
Specific responsibilities include:
- Greet and properly direct all clients and guests. Be responsive to client’s needs upon arrival.
- Answer a multi-line telephone and give appropriate information to callers or route calls to appropriate party while demonstrating professional telephone etiquette.
- Manage multiple conference room, and guest space calendars.
- The management of conference space requires detail-oriented correspondence with meeting organizers and other administrative staff through an internal conference scheduling system.
- Register all guests and clients properly with the building security system.
- Order, prepare, and clean up catering as necessary for client meetings.
- Prepare purchase orders for a variety of office supplies from multiple vendors. Keep accurate inventory of items needed.
- Order, track, and confirm receipt of messenger services and other mailings.
- Coordinate with administrative staff and premises department to maintain the appearance of the reception area, conference rooms, pantries, and restrooms.
- Complete special projects for management as needed.
- Order and stock multiple pantries using current vendors and established par levels.
- Set-up and clean up beverage and catering service in conference rooms.
- Organize multiple storage rooms and closets. This task may require the ability to lift to 40lbs.
- Maintain stock of restroom supplies and coordinate stocking rooms with porters.
- Assist and maintain toner supply program.
- Assist in copy room organization when needed.
- Register all guests and clients properly with the building security system.
- Cross train at Reception and provide back-up phone support when needed.
- Greet and direct guests and vendors.
- Prepare vendor payment requests.
Skills & experience required:
- Bachelor’s degree with 1-2 years of related experience.
- Strong knowledge of MS Office, including Outlook, Word, Excel, and Power Point.
- Ability to effectively communicate and collaborate with diverse personalities in all levels of management, as well as outside vendors and clients, by maintaining objectivity and demonstrating maturity.
- Strong customer service skills a must
- Good interpersonal, organizational, communication and problem-solving skills are required.
- Must be hands-on and be willing to roll up their sleeves to perform all responsibilities needed to ensure success.
- Must successfully pass a background and credit check.
ADDITIONAL INFORMATION:
- Looking for 5 years of RECEPTIONIST/ BPO (Business Process Organization) Experience.
- Some examples are such as Outsourcing Management Group.
- Candidates who have worked in larger firms or for a BPO are preferred.
- Also can add events management, Inventory management.
- These positions are temp to perm so they are looking at qualified candidates to convert and work long term.
MANDATE SKILLS:
- Around 5 YEARS , BACHELORS DEGREE , not preferring a Job hopper
Requirements:
SKILLS & EXPERIENCE REQUIRED:
- Bachelor’s degree with 1-2 years of related experience.
- Must be able to lift 25lbs.
- Strong knowledge of MS Office, including Outlook, Word, Excel, and Power Point.
- Ability to effectively communicate and collaborate with diverse personalities in all levels of management, as well as outside vendors and clients, by maintaining objectivity and demonstrating maturity
- Strong customer service skills a must
- Good interpersonal, organizational, communication and problem-solving skills are required
- Must be hands-on and be willing to roll up their sleeves to perform any and all responsibilities needed to ensure success
- Must successfully pass a background
