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Executive Administrative Assistant

3 months ago

Washington, United States RER Solutions, Inc. Full time
Job DescriptionJob DescriptionDescription:

Do you want to work for a company that cares about you as a person, not just a number? For a company that provides outstanding leadership? For a company that offers exceptional benefits? RER Solutions, Inc., could be your new home.


RER Solutions, Inc., is accepting resumes for an Executive Administrative Assistant to become a part of our superior workforce in Washington, DC. The Executive Administrative Assistant will provide onsite program support.


RESPONSIBILITIES:

  • Handle a wide variety of situations and conflicts involving the clerical and administrative function of the office.
  • Prepare routine and advanced correspondence, including letters, memoranda, and reports.
  • Perform a variety of clerical and secretarial duties requiring knowledge of office routine and an understanding of the organization and procedures related to the work of the office.
  • Manage and monitor the flow of correspondence as necessary.
  • Process, disseminate, and track organizational tasks to completion.
  • Create folders and maintains electronic records of all assigned projects and administrative matters per agency policies.
  • Maintain office files following applicable regulations and ensure the timely response to suspense actions.
  • Research records of inquiries and official correspondence in support of the front office.
  • Provide administration, distribution, and routing of official documents through the agency.
  • Provide administrative support to Executive Personnel and staff. Participate in required staff and project meetings, documenting all action items/tasks.
  • Prepare a variety of complex narrative reports, including office correspondence.
  • Work independently on projects requiring research and preparing draft correspondence.
  • Demonstrate ability to be self-directed, take the initiative, anticipate and address needs, as well as see projects through to completion;
  • Review correspondence, reports, or similar materials from handwritten or electronic drafts ensuring correct grammar, spelling, capitalization, punctuation, and format in documents prepared by self and others are appropriate.
  • Ensure all correspondence is prepared and reviewed for completeness, content, grammatical accuracy, spelling, punctuation, and conformance with current policies, procedures, and sent using the required format.
  • Assist with supply management responsibilities including but not limited to reviewing and placing orders; receiving and stocking supplies; reconciling orders and receipt documentation.
  • Maintain accountability and maintenance for office supplies inventory.
  • Excellent calendar management skills, including the coordination of complex executive meetings;
  • Maintain Outlook calendar by scheduling appointments, meetings, conferences, and teleconferences considering competing priorities.
  • Support agenda development, assemble background material, provide logistics, etc. (Notetaking and brief preparation)
  • Proactively solves administrative problems and creates practical solutions.
  • Independently research and resolve, or offer solutions, to unusual problems in performing a variety of duties related to special projects involving administrative issues.
  • Respond rapidly to short notice reviews. (Short notice ranges from on the spot to within 30 minutes).


Requirements:
  • Minimum of US Citizenship required to obtain client issued Public Trust
  • Five years of relevant experience supporting Senior Government Officials/Executive
  • Experience using Concur travel platform is strongly preferred
  • Advanced computer and internet research skills
  • Excellent written and oral communication skills
  • Outstanding attention to detail, and an understanding of fundamental business writing
  • Expertise in Microsoft Office Products (i.e., Word, Excel, PowerPoint, and Outlook)


EDUCATION: Bachelor’s Degree or High School Diploma with 10 years of relevant experience


COMPENSATION

Includes competitive wages, paid holidays, vacation, sick leave, 401k matching, life insurance, health, vision, and dental benefits.


This position is not available for Corp-to-Corp or 3rd party sourcing.


We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.