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Administrative Assistance

1 month ago

Coral Springs, United States Dynamic Integrated Security Inc. Full time
Job DescriptionJob Description

Position Overview:

We are seeking a motivated and organized Administrative Assistant to provide crucial support to our Operations Department. This role is pivotal in ensuring efficient operations and seamless communication within our dynamic organization.

 

Key Responsibilities:

Administrative Support: Assist operations managers and team members with administrative tasks such as scheduling meetings, managing calendars, and handling correspondence.

Document Management: Prepare and maintain operational documents, reports, presentations, and spreadsheets with accuracy and attention to detail.

Communication: Serve as a primary point of contact for internal and external inquiries, ensuring prompt and professional communication at all times.

Logistics Coordination: Coordinate travel arrangements, manage office supplies, and facilitate logistics for departmental meetings and events.

Data Entry and Maintenance: Maintain databases and records, ensuring data accuracy and completeness for operational efficiency.

Project Assistance: Support operations projects by conducting research, compiling data, and assisting with project documentation and reporting.

Ad Hoc Support: Provide additional support to the operations team as needed, demonstrating flexibility and a proactive approach to tasks.

 

Requirements:

Education: High school diploma or equivalent; additional certification in office administration or relevant field preferred.

Experience: Proven experience (2+ years) in an administrative role, ideally within a fast-paced environment such as security, law enforcement, or related fields.

Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with office management software (e.g., MS Teams, Slack).

Organizational Skills: Excellent organizational and time management skills with the ability to prioritize tasks effectively.

Communication Skills: Strong verbal and written communication skills with a customer service-oriented approach.

Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality.

Team Player: Collaborative attitude with the ability to work well within a team and across departments.

 

Benefits:

Competitive salary and comprehensive benefits package.

Opportunities for professional development and career advancement within a growing company.

Dynamic work environment with a supportive team culture focused on excellence and innovation.