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QA Document Specialist

2 months ago

Hillsboro, United States Beaverton Foods Full time
Job DescriptionJob Description

POSITION OVERVIEW

The information provided below encompasses the functions and capabilities linked with this position. It is required that this position actively supports Beaverton Foods and all employees and customers in a positive manner.

The Document Specialist is part of the Quality Assurance team and is responsible for the creation, update, and storage of key documents. Working with the Quality Assurance manager and Food Safety/Regulation Specialist the Document Specialist will ensure the proper storage and maintenance of documents and records. This position will also support the Customer Service team by taking in customer complaints and concerns and then filing these for review in the correct logs. This position is Non-Exempt and paid at an hourly rate depending on experience.

 

ESSENTIAL JOB FUNCTIONS

The information provided below encompasses the functions and capabilities linked with this position.

·         Maintain files and records to ensure accuracy, integrity, and security of important documents

·         Works with customer service on document requests (w/ FS, R&D and QA Manager support)

·         Works with receiving (matching Lot #’s, CoA’s, etc.) from raw material, ingredients, and packaging supplier documents to internal documents and receiving paperwork.

·         Work with QA team to ensure that all raw materials, ingredients, packaging and finished goods specifications are current

·         Maintain registers for finished goods specifications and labels

·         Requests documentation from ingredient suppliers & updates internal records. Consistent follow up required

·         Review and update labels

·         Assist R&D, QA and Food Safety Department with customer requests

·         Participate in cross-functional training and ensure training requirements are met

·         Manage the Supplier Approval Program including the Vendor Performance Program.

·         Review COA’s and make sure limits are within ranges to support Food Safety/Food Fraud

·         Actively contribute to efforts to streamline company processes or data storage

·         When requested, provide timely and accurate reports/information

·         Participate in general trainings including GMP and safety

·         Act as a back up for the Quality Assurance Technicians and assist as needed

·         Is a direct assistant to the Food Safety Manager

·         Other tasks as assigned

 

 

OTHER JOB FUNCTIONS

o         Works with customer service on document requests (w/ FS, R&D and QA Manager support)

o       Works closely with receiving verifying HACCP receiving documents

o   Verifies Internal/External Lot Numbers, Ingredient Statement, etc. for raw materials, ingredients, and packaging

o   Verifies (a.) against supplier/distributor documents, Certificate(s) of Analysis, bill of lading, purchase order, receiving paperwork and various other internal/external documents

o   Double-check limits defined in Approved Supplier List & Specification are within acceptable range on CoA’s for each lot

o   Files completed documents, flags any issues for Food Safety Manager or Receiving/Inventory Manager

o         Maintains relationships with suppliers via consistent phone and email contact

o         Requests documentation from ingredient suppliers & updates internal records. Consistent follow up and upkeep is required

o         Maintains Supplier Approval Program, notifies Food Safety Manager of any non-conformances as defined in SOP

Company DescriptionWe are a family owned and operated business. We pride ourselves on putting out the best quality product to our consumers. We have been in business for over 90 years, and we are not slowing down Come join the Beaverton Foods Family and see how the mustard is made.Company DescriptionWe are a family owned and operated business. We pride ourselves on putting out the best quality product to our consumers. We have been in business for over 90 years, and we are not slowing down Come join the Beaverton Foods Family and see how the mustard is made.