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Project Coordinator

2 months ago

Lexington, United States Trofholz Technologies Full time
Job DescriptionJob DescriptionEmbark on a rewarding journey with Trofholz Technologies, Inc. as we seek a dynamic Security Installation Technician to join our extraordinary team. If you're a positive and team-oriented professional eager to elevate your skills in the security industry, look no further At Trofholz, we pride ourselves on being an employee-focused company with a remarkable culture of respect, continuous improvement, and seamless teamwork.

This is not just a job; it's an exceptional opportunity for the right candidate to advance their career by safeguarding critical infrastructures of national significance. Join forces with a proven industry leader boasting over 22 years of performance excellence.

As a valued member of our exceptional team, you will play a crucial role in installing, maintaining, testing, troubleshooting, and repairing electronic security systems and data communication networks. Experience the unparalleled satisfaction of contributing to a positive and collaborative work environment that fosters professional growth.

Seize the chance to be part of something extraordinary—apply today and become an integral part of the Trofholz family

Roles and Responsibilities:
  • Understand and follow Delivery & Close-Out Processes
  •  Understand Project Contracts and SOWs
  •  Properly Track/Report on Project Deliverables
  •  Enter POs in System Immediately and Accurately in Accordance with Procurement Plans
  •  Ensure All Projects assigned to you meet the Contractual Deliverable Due Dates
  • Enter Project Budget & Plan into Financial System, per the BOE
  • Schedule site visits, Prebid’s and or site surveys to assist DE&E providing detailed information as a report back to DE&E
  • Assist DE&E and PM with quotes and pricing as needed
  • Assist with Coordinating & Formatting Docs for Kick-Off Mtgs
  • Schedules and coordinates all team meetings and site visits. Attends meetings and records minutes when required and attends assigned handoff meetings with DE&E
  • Complete New Vendor Add Form as needed
  • Update Budgets, Raids Checklist, Project Schedules, and RM Schedule per PM Instructions
  • Prepares PO request for subcontractors, enter POs in appropriate systems and issue for approvals in Accordance with Procurement Plans, Track Materials & Update PO Tracker
  • Ensure that all client project billing and invoices are submitted to finance
  • Safeguard and keep all project-related materials/tools organized in warehouse and/or at project sites and follow all check in/out procedures.
  • Process/Track Equipment & Material RMAs
  • Track and Save All Product Info Collected During Installation
  • Track and coordinate RFI's provided by PM and file in project folders
  • Track Quality Plans, QC Inspections, prepares QC report and assembles QC documentation
  • File Safety Plans & Safety Inspection
  • Coordinate with contracts to facilitate NDA and subcontract agreements.
  • Update Warranty Tracker Monthly and Process Warranty Closeout Form with PM
  • Act as Liaison for Customer Management/Satisfaction
  • Works closely with assigned project teams on all assigned projects to satisfy administrative requirements
  • Serve as back-up Operations Administrator
  • Other duties as assigned
 
Requirements:
  • High attention to detail
  • Associate degree or equivalent combination of education and experience
  • 2 years of administrative support experience and functions
  • 1 years of previous project coordination experience and functions
  • Ability to effectively support up to 3 million in backlog at a time
  • Knowledge of invoice formats and requirements for documentation for expense reimbursements
  • Purchasing and procurement policies and procedures
  • Previous hands-on experience working in a project team environment and knowledge of project implementation is preferred
  • Advanced MS Office Suite Skills
  • Effective written and verbal communication skills
  • Strong analytical and problem solving
  • Strong organizational skills, including multitasking and time management.
  • Ability to adapt to a fast paced, dynamic work environment.
  • Excellent planning skills and presentation skills
  • Ability to read, write and speak English

Preferred:
  • Previous experience in project coordination for security integrators or contractors. 
  • Strong understanding of Communications Networks 
  • Basic Networking Principles 
  • System integration experience 
  • Previous experience working with federal government agencies

Pay: $22.08 - $29.20

About the Company:
At Trofholz, we're not just building careers; we're shaping the future of security solutions with a team of dynamic, resourceful, and talented professionals.

Our “QCCI Team Creed” embodies our values of quality, commitment, creativity, integrity, and teamwork, driving every aspect of our work. From delivering exceptional client experiences to fostering the growth and development of our employees, Trofholz is dedicated to excellence in everything we do.

With competitive salaries, comprehensive benefits, and a vibrant team culture that celebrates individual contributions, Trofholz offers more than just a job—we offer a pathway to personal and professional fulfillment.

Trofholz offers comprehensive benefit plans which include:
  • Medical plan with a national network and HSA option
  • Dental PPO with a national network of participating dentists
  • Life and AD&D Insurance
  • Flexible Spending Accounts
  • Employer Matched 401(k)
  • Personal Time Off (PTO)
  • 11 Paid holidays a year

Join us in our mission to Be More, Do More with Trofholz. Together, let's create a safer, more secure future for all, where opportunity meets innovation in an industry set to double within the next five years

Trofholz is an equal opportunity/affirmative action employer, and we E-Verify. All offers of employment at Trofholz are contingent upon clear results of a thorough background check and drug screen.

Trofholz is an equal opportunity/affirmative action employer, and we E-Verify. All offers of employment at Trofholz are contingent upon clear results of a thorough background check and drug screen.

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