Construction Project Coordinator

3 weeks ago

Lexington, United States Valvoline Inc. Full time

It All Starts with Our People

As the leader in automotive preventive maintenance, Valvoline has a proven track record of growth. We continue to invest in our people, processes, and technology to strengthen our ability to efficiently deliver Quick, Easy, Trusted service across all our stores – every day. We're not just in the car business; we're in the people business. And we're looking for humble, hungry, and smart people to help us shape the future of mobility. If you're hungry to drive change and seek a dynamic, collaborative environment that fuels both personal and professional growth, you've found your place with us.


Our highest priority is creating a diverse and welcoming workplace with team members from varied backgrounds and experiences. People of color, women, LGBTQIA+, veterans, and persons with disabilities are strongly encouraged to apply.


The Opportunity

Valvoline has a rewarding opportunity as a Construction Project Coordinator. In this role, you will be responsible for the coordination of preconstruction and due diligence work. You will support and coordinate construction bidding and contracting activities. Responsibilities include project support during construction. Additional responsibilities include requesting, executing, and managing the purchase order and AFE requisitions process, including the goods receipt process and managing the project closeout process.


How You'll Make a Difference

  • Preconstruction and Due Diligence: Responsibilities include coordinating preconstruction and due diligence work, including ordering and coordinating design services and environmental and geotechnical investigations. For preconstruction, orders investigative and design services as required. For due diligence, orders appropriate investigations and ensure reports are received promptly. Manages change orders and payment for preconstruction and due diligence activities. Ensure preconstruction and due diligence documents are approved promptly and/or appropriate parties are notified. Provides required organizational reports.
  • Construction - Bidding and Contracting: Prepares project documents for bidding. Assists project managers and bidders in sending out projects for bidding, bid received, and bid conditioning. Participates in the award of contracts. Prepares contract documents for execution and circulates contract. Staff contract information to pertinent parties, including finance. Provides required organizational reports.
  • Construction: Manages GC pay applications during construction, including processing pay applications, managing and processing change orders, lien waivers, and other required documentation. Initiates and manages project-supporting POs, including processing POs, changes, and requests for payments. Provides required organizational reports.
  • Closeout: Prepares purchase order requisitions, manages PO payable process, and ensures the quality of PO closures. Processes the GC final pay applications, including final lien waivers. Collects and verifies closeout documentation from GC and vendors and works with the project team to ensure the financial aspects of the project are accurate. Processes GC PO increase to cover all change orders. Closes out the GC contract and all POs.
  • Other duties and responsibilities as determined by Valvoline from time to time in its sole discretion.


What You'll Need to Succeed

  • Associate’s degree in accounting or business (Bachelor’s degree preferred)
  • Minimum of two years of accounting or business administration experience in the construction industry
  • Understanding of processes, tasks, and documentation needed for retail construction is preferred
  • Excellent organizational, budget management, and communication skills
  • Pre-Construction: Minimum of two years of construction and/or business administration experience
  • Facilities: Minimum of two years of accounting or business administration-related experience
  • Experience with Excel, SAP, and project management software
  • Comprehensive understanding of retail construction processes, tasks, and documentation is preferred
  • Strong organizational, budget management, and communication skills
  • Must be authorized to work in the U.S.


We Take Care of the WHOLE You

  • Health insurance plans (medical, dental, vision)
  • HSA and flexible spending accounts
  • 401(k)
  • Incentive opportunity*
  • Life insurance
  • Short and long-term disability insurance
  • Paid vacation and holidays*
  • Employee Assistance Program
  • Valvoline Instant Oil Change discounts
  • Tuition reimbursement*
  • Adoption assistance*

*Terms and conditions apply, and benefits may differ depending on position.

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