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Administrative Assistant

4 months ago

Stanford, United States Select Source International Full time
Job DescriptionJob Description

 

Working in a fast-paced environment, the Administrative Specialist serves as an information hub, and problem-resolution resource at the front desk and will interact with a wide variety of researchers, ensuring the highest quality customer service. The position provides administrative and operational support working under general supervision.

 

Front Desk Exp.

Calendaring, Travel arrangements

Logistics/Supply management

Filing/Documentation

Some Human Resource related duties

University domain exp. is highly preferred, if not look for Healthcare background.

CORE DUTIES*:

 

●       Ensure a positive organizational image by providing courteous, friendly and efficient service to all visitors and staff. Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.

●       Process and monitor routine financial transactions, which may include researching and resolving discrepancies.

●        Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.

●       Assist with daily reading room operations, staff the registration desk, and enforce reading room rules and security.

●       Perform office duties including, but not limited to, handling incoming and outgoing mail, entering data into basic tables/in-house software, reports or spreadsheets, and making copies.

●       Maintain approved content on websites.

●       Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.

●       May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support.

Company DescriptionSelect Source International (SSI) is an IT, Health Care, and Engineering Services consulting firm that has been in business since 1998. SSI consultants have provided exceptional services that have been appreciated by clients, customers, and users alike at several large Fortune 500 companies, mid-size enterprises, and consulting companies.Company DescriptionSelect Source International (SSI) is an IT, Health Care, and Engineering Services consulting firm that has been in business since 1998. SSI consultants have provided exceptional services that have been appreciated by clients, customers, and users alike at several large Fortune 500 companies, mid-size enterprises, and consulting companies.