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Reception Administrative Assistant

3 months ago

Bend, United States Carlson Testing, Inc. Full time
Job DescriptionJob Description

Large Oregon based construction materials testing and inspection laboratory has an immediate opening at our Bend branch for a friendly full-time Administrative Assistant. The ideal candidate will have 1-3 years of office experience to include intermediate level Word and Excel. Candidate should also be experienced in answering multiple phone lines, and be able to type at least 50 wpm.

We are looking for someone who is energetic, highly organized, detailed oriented and able to multi task in an extremely fast paced environment. Has the ability to switch from one task to another and prioritize effectively with a friendly, professional phone demeanor. Must enjoy working with others as a team within a casual/professional office.

Description/Duties:

  • Type inspection reports
  • Perform general office duties which include answering phones, filing, using a copy machine, fax machine, postage machine, order office supplies, update tracking logs in excel and ordering food for lunch meetings.
  • As you progress you will learn our project set-up, invoicing and dispatching systems.

Minimum Qualifications:

  • Intermediate MS Office Products; Word, Excel, and Outlook
  • Ability to learn an Informix database program
  • Must be dependable/reliable, detail oriented, quick learner and capable of multi-tasking.
  • Excellent communication, written, verbal and ‘people skills’ are must as we deal with a large variety and diverse group of clientele (Municipality, Engineers, Architects and Contractors).
  • Must possess basic math skills.
  • Accurate data entry and ability to learn new computer database is required.
  • Grammar and spelling skills are a must since our database does not have spelling or grammar checking.

Other Requirements:

  • High school diploma or equivalent required.
  • Pass a pre-employment drug screening and background check.

We offer competitive compensation based on experience, excellent benefit package including medical, dental, vision and life insurance, PTO, holiday pay and 401K. We are an Equal Opportunity Employer.

Please submit a resume documenting your work history. Your resume should reflect the qualifications requested above to be considered for this position. Please e-mail resume with cover letter.

Job Type: Full-time

Expected hours: 40 per week

Benefits:

  • 401(k)
  • Dental insurance
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance

Schedule:

  • Day shift
  • Monday to Friday