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Administrative Assistant
2 months ago
Administrative Assistant / Backup Receptionist – Bilingual Chinese
City of Industry, CA
About Us
The Law Offices of Scott Warmuth is committed to five core values: Excellence, Commitment, Professionalism, Integrity, and Teamwork. These values, combined with our decades of experience, have enabled our law firm to achieve great results on behalf of our clients. We are proud of organization, and our success is due to the dedication and talent of our attorneys and staff. We attract our outstanding team by providing interesting work, a supportive and collegial work environment, personal satisfaction, competitive compensation and benefits, and a pathway for professional development and growth. The Law Offices of Scott Warmuth is an equal opportunity employer.
Job Description
The Administrative Assistant assists in coordinating and monitoring office operations to ensure company requirements are met daily. The candidate will also be tasked with covering front-desk reception when needed.
Job Qualifications
- Proficiency in English and Mandarin, Cantonese is a plus.
- Experience: Minimum 1 (one) year in an office setting (preferred)
- Education: High school or equivalent (preferred)
- Demonstrate a team-oriented collaborative work style
- Ability to work independently
- Good written/verbal communication skills with attention to detail
- Good hands-on computer skills
- Good interpersonal skills
- Patient and welcome disposition
- Ability to multi-task and utilize critical thinking skills
- Familiar with Microsoft Office Suite, Adobe Pro, etc.
Job Responsibilities
- Assists Operations Manager with important tasks
- Assists in planning and executing in conjunction with other departments, special events sponsored by the President, motivational office initiatives including but not limited to celebration events, holiday events, meeting lunches, etc.
- Control inventory stock levels, reordering supplies as needed within budget for all our offices.
- Generate reports from our Case Management Software
- Review incoming mail for checks
- Prepares deposit slips, makes deposits, and scans copies to the necessary personnel
- Prints check from bookkeeper and delivers to appropriate employees
- Makes sure employees are notified of changes and tracking policies/forms
- Route returned mail to departments
- Keeps and distributes office keys, making copies when needed
- Greets clients promptly and consistently sets professional tone with friendly assistance
- Answers incoming office calls over multi-line system and answers questions, takes messages, or transfers to desired extensions
- Accepts incoming mail and packages and routes to appropriate staff
About This Position
- Job Type: Full Time
- Job Location: City of Industry, CA
- We offer a professional work environment and a competitive compensation package
- We offer a benefits package that includes a 401(k), 401(k) employer match, health, dental, and vision insurance, paid holidays, and paid vacation
