Office Administrator

2 weeks ago

Portland, United States Engrav Law Office Full time
Job DescriptionJob Description

Job Title: Office Administrator

Pay: $18-22 per hour based on qualifications

Please email hiring partner bue@engravlawoffice.com

We are currently seeking an experienced office administrator to join our firm. The candidate will be responsible for managing the day-to-day operations of the office, ensuring that all administrative tasks are completed in a timely and efficient manner. The ideal candidate should have excellent organizational and communication skills, a high attention to detail, and the ability to multitask.

Responsibilities:

  • Manage the reception area, including greeting clients, answering phones, and responding to emails.
  • Schedule appointments and meetings for attorneys and staff.
  • Maintain and organize client files, both physical and electronic.
  • Some experience in QuickBooks (or willingness to take online classes), handle billing and invoicing, including tracking time and expenses.
  • Manage office supplies and equipment.
  • Assist with onboarding new employees and maintaining personnel records.
  • Work with staff and partners to assist in general clerical duties as needed.

Ideal Qualifications:

  • 2+ years of experience in office administration, preferably in a law firm or professional services environment.
  • Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
  • Excellent verbal and written communication skills.
  • Strong organizational and time management skills, with the ability to multitask and prioritize tasks effectively.
  • Attention to detail and high level of accuracy.
  • Ability to work independently and as part of a team.
  • Knowledge of legal terminology and procedures is a plus.

Benefits:

·       401(k)

·       Health insurance

·       Paid time off

·       Paid holidays

Schedule:

·       Monday through Friday in-person

·       8am-5pm

In addition to our compensation and benefits packages, we offer opportunities for career growth and development. If you are a self-motivated, detail-oriented individual, we encourage you to apply for this opportunity.

Company DescriptionWe're a boutique law firm (4 partners, 3 staff attorneys) doing specialized legal work in complex legal matters. We focus on business law, litigation, and taxation. We work hard and play hard. Our culture emphasis respect, professionalism, and independence. This job offers significant experience to business and legal knowledge and provides ample growth opportunities.Company DescriptionWe're a boutique law firm (4 partners, 3 staff attorneys) doing specialized legal work in complex legal matters. We focus on business law, litigation, and taxation. We work hard and play hard. Our culture emphasis respect, professionalism, and independence. This job offers significant experience to business and legal knowledge and provides ample growth opportunities.

  • Office Administrator

    7 days ago

    Portland, United States Professional Moving & Storage INC Full time

    Primary Functions: We are currently seeking a reliable and innovative office administrator to become a member of our team. The candidate must be an effective communicator with excellent people skills who will perform administrative duties such as general office related work, data entry, and administrative support to team members and all departments as...

  • Administrative Assistant

    5 days ago

    Portland, United States Pacific Office Automation Full time

    Job DescriptionJob DescriptionPacific Office Automation is the largest independently-owned document imaging and technology dealers in the nation. Since 1976, we have grown to over thirty branches located in ten western states: OR, WA, CA, AZ, NM, NV, UT, ID, CO, & TX. With over 40 years of success in office equipment and technology sales/service, our growth...

  • Administrative Assistant

    7 days ago

    Portland, United States Pacific Office Automation Full time

    Job DescriptionJob DescriptionPacific Office Automation is the largest independently-owned document imaging and technology dealers in the nation. Since 1976, we have grown to over thirty branches located in ten western states: OR, WA, CA, AZ, NM, NV, UT, ID, CO, & TX. With over 40 years of success in office equipment and technology sales/service, our growth...

  • Administrative Officer

    1 month ago

    Portland, United States U.S. Department of Justice Full time

    Summary The selectee of this position serves as a Administrative Officer responsible for planning, implementing and directing District administrative programs in support of the mission of the United States Marshals Service (USMS). This position is located in the District of Maine / Portland, ME. This job is open to Internal to an agency Current federal...

  • U.S. Probation Officer

    1 month ago

    Portland, United States Oregon Probation Office Full time

    Main content Job Details for U.S. Probation Officer Court Name/Organization: Oregon Probation Office Overview of the Position: The U.S. Probation Office for the District of Oregon is accepting applications for U.S. Probation Officer to be stationed in Portland and/or Salem, Oregon. By statute, Probation Officers serve in a judiciary law enforcement...

  • Office Administrator

    7 days ago

    Portland, United States Mickelberry Gardens Full time

    Mickelberry GardensOffice AdministratorHours: 40 Hours Per Week, at our facility in Northeast Portland Work location: 12450 NE Marx Portland, Oregon 97230Rate of Pay: $25-$35 per hour, DOEWorking days are Monday-Friday, 8am-4pm. There is some flexibility to these hours, if needed.Mickelberry Gardens is a Portland-based dietary supplement company. We...

  • Office Administrator

    2 weeks ago

    Portland, United States Caliber Collision Centers Full time

    Service Center Portland - Woodstock JOB SUMMARY Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to effectively perform their job, providing accurate and timely...

  • Office Administrator

    2 weeks ago

    Portland, United States Nail It Custom Roofing and Construction Co. Full time

    Nail It Custom Roofing and Construction Co. We are looking for an Office Administrator to handle general day to day tasks, customer service and communications, accounts payable/receivable, maintaining certifications, insurance, organization, and any other requirements pertaining to the position and smooth running of the business. The ideal candidate would...

  • Office Administrator

    2 weeks ago

    Portland, Oregon, United States Nail It Custom Roofing and Construction Co. Full time

    Nail It Custom Roofing and Construction Co.We are looking for an Office Administrator to handle general day to day tasks, customer service and communications, accounts payable/receivable, maintaining certifications, insurance, organization, and any other requirements pertaining to the position and smooth running of the business.The ideal candidate would have...

  • Administrative Assistant-Sales

    5 days ago

    Portland, United States Pacific Office Automation Full time

    Job DescriptionJob DescriptionPacific Office Automation is the largest independently-owned document imaging and technology dealers in the nation. Since 1976, we have grown to over thirty branches located in ten western states: OR, WA, CA, AZ, NM, NV, UT, ID, CO, & TX. With over 40 years of success in office equipment and technology sales/service, our growth...

  • Entry-Level Contract Administrator

    3 days ago

    Portland, United States Pacific Office Automation Full time

    Are you a detail-oriented individual looking for stability in a career with a fast-growing company? Are you ambitious, autonomous, and focused on problem-solving? If so, we are looking for you! Our fast-paced, sales office is seeking a Entry-Level Co Contract, Administrator, Contracts, Manufacturing, Business Services

  • Office Administrator- Construction Industry

    2 weeks ago

    Portland, United States Tecta America Full time

    Description Who We Are:    Tecta America New England, one of the largest and most successful commercial roofing contractors in the Northeast, is looking for qualified individuals to join our growing Portland, ME team.  Founded in 1988 as Delta Roofing, Tecta America New England has built a reputation of employing the best of the best in the commercial...

  • Entry-Level Contract Administrator

    4 weeks ago

    Portland, United States Pacific Office Automation Full time

    Job DescriptionJob DescriptionPacific Office Automation is the largest independently-owned document imaging and technology dealers in the nation. Since 1976, we have grown to over thirty branches located in ten western states: OR, WA, CA, AZ, NM, NV, UT, ID, CO, & TX. With over 40 years of success in office equipment and technology sales/service, our growth...

  • Entry-Level Contract Administrator

    1 month ago

    Portland, United States Pacific Office Automation Full time

    Job DescriptionJob DescriptionPacific Office Automation is the largest independently-owned document imaging and technology dealers in the nation. Since 1976, we have grown to over thirty branches located in ten western states: OR, WA, CA, AZ, NM, NV, UT, ID, CO, & TX. With over 40 years of success in office equipment and technology sales/service, our growth...

  • NOAA Application – Administrative Office Assistant

    1 month ago

    Portland, Oregon, United States National Oceanic & Atmospheric Administration Full time

    Job Description:This position is located within the Department of Commerce (DOC), National Oceanic and Atmospheric Administration (NOAA), National Marine Fisheries Service (NMFS), Alaska Regional Office (AKRO), Regional Administrator with one vacancy located in Juneau, AK.[ads1]Job Responsibilities:Assist in developing and maintaining office administrative...

  • Legal Office Administrator 1, OGC

    6 days ago

    Portland, Maine, United States Commonwealth of Pennsylvania Full time

    As a Legal Office Administrator 1, you will support the office staff in managing, assigning, and tracking litigation, and maintaining the office environment. You will play two crucial roles within the office:Archives Records Coordinator: Develop and execute procedures for managing archived records, collaborate with attorneys to identify which case records to...

  • NOAA Application

    2 months ago

    Portland, United States National Oceanic & Atmospheric Administration Full time

    Job Description: This position is located within the Department of Commerce (DOC), National Oceanic and Atmospheric Administration (NOAA), National Marine Fisheries Service (NMFS), Alaska Regional Office (AKRO), Regional Administrator with one vacancy located in Juneau, AK. [ads1] Job Responsibilities: Assist in developing and maintaining office...

  • Office Manager

    2 weeks ago

    Portland, United States All Pro Striping Full time

    **All Pro Striping | Office Manager** Do you thrive in a fast-paced environment and enjoy wearing multiple hats? Are you an experienced office administrator looking to contribute to the growth of a dynamic construction firm in Southern Maine? If so, then the Office Manager position at All Pro Striping might be the perfect fit for you! **About All Pro...

  • Human Resources Assistant

    4 weeks ago

    Portland, United States Pacific Office Automation Full time

    Job DescriptionJob DescriptionPacific Office Automation is the largest independently-owned document imaging and technology dealers in the nation. Since 1976, we have grown to over thirty branches located in ten western states: OR, WA, CA, AZ, NM, NV, UT, ID, CO, & TX. With over 40 years of success in office equipment and technology sales/service, our growth...

  • Administrative Assistant

    6 days ago

    Portland, United States KMA Human Resources Consulting Full time

    Administrative AssistantPDI – Player Design IncWestbrook/Portland, MEWe are working with our client Player Design, Inc in seeking an Administrative Assistant, to be based in their Westbrook, Maine office.Requirements of the Administrative Assistant:· High school diploma· 3 years working in an administrative assistant role· Proficiency with MS Office...