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Accounts Payable Administrator

4 months ago

Bridgewater, United States Complete Staffing Solutions Full time
Job DescriptionJob Description

Duties and Responsibilities:

  • Process non-inventory vendor invoices, check requests and employee expense reports, sort and disburse incoming mail, monitor AP mailbox. Ensure that proper approvals are provided and departmental coding is accurate.
  • Maintains/updates vendor information in AP system ensuring all information is up-to-date
  • Resolve vendor inquiries, including research requests for payments, pay dates, and check numbers. Provide remittance details when requested and reconcile vendor statements.
  • Process daily and weekly check runs. Prepare proposals for check/ACH payments based on payment terms.
  • Create ACH files, upload to the bank and send remittances to vendors.
  • Prepares month end accrual for AP vouchers not entered in previous period.
  • Maintain vendor W9 info and assist in annual preparation of 1099 statements.
  • Review, process and enter corporate credit card statement and ensure all receipts are received and coded properly.
  • International supplier purchase transactions processing. Proforma Invoicing, International wires, Duty and Freight invoice processing.

Education and Experience:

  • 3-5 year's work experience in full-cycle accounts payable,
  • Ability to multi-task and manage work flows so that the volume of activities are completed in a reasonable time frame
  • Strong problem-solving and reasoning ability
  • Above average Excel skills