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Executive Administrative Assistant

1 month ago

Geneva, United States Executive Staffing Full time
Job DescriptionJob Description
  • Provides administrative support to the Chief Financial Officer (CFO), Corporate Compliance Officer, and other Directors in the Finance Division.
  • Provides day-to-day office management for the Fiscal Services and Revenue Cycle Services departments.  

 

Essential Job Functions:

 

Manages arrangements, prepares board portal and PowerPoint presentations for monthly meetings of the Board Audit & Finance Committee. Coordinates scheduling, food service arrangements and special needs. Generates and maintains files for reports and minutes.  Prepares all correspondence and reports for the CFO, Controller, Sr. Director of Revenue Cycle Services, Director of Budget & Reimbursement and for division as requested. Composes and edits correspondence.  Provides research for projects, surveys and/or applications.

 

Prepares agenda, maintains reports and audit documents for the Corporate Compliance Committee meetings and provides support to Corporate Compliance Officer for other compliance related activities. Tracks and maintains file of Business Associate Agreements.

 

Maintains & manages schedules for the CFO, Controller, Sr. Director of Revenue Cycle Services, Director of Budget & Reimbursement, and other Directors in the Finance Division as needed. Reads, analyzes & researches incoming mail & e-mails to determine its significance, distribution and/or follow up. Answers phone and screens/directs incoming calls promptly and efficiently.

 

Develops and maintains department records and files to ensure timely and accurate access to required financial information.  Reads, analyzes & researches incoming mail & e-mails to determine its significance, distribution and/or follow up. Answers phone and screens/directs incoming calls promptly and efficiently.

 

Performs other duties as assigned.

 

Skills and Certifications [note: bold skills and certification are required]
Strong EXCEL skills, ability to use EXCEL for reporting and presenting data.

Security Clearance Required: No

Visa Candidate Considered: No

Full-time

Benefits - Full

Relocation Assistance Available - No

Commission Compensation - No

Bonus Eligible - No

Overtime Eligible - No

Interview Travel Reimbursed - No

Candidate Details

2+ to 5 years' experience

Seniority Level - Associate

Management Experience Required - No

Minimum Education - associate's degree

Willingness to Travel - Never

Screening Questions
Does the candidate have a minimum of three years of DIRECT administrative assistant experience?
Does the candidate possess a minimum of an AAs degree in business or a related field? (Candidates will immediately be rejected if not)

Ideal Candidate
Seeking an experienced administrative assistant to support our CFO and Finance team in day-to-day operations. 

 

The ideal candidate will be friendly, highly organized, self-motivated and possess a strong set of customer-service skills. 

 

The ideal candidate would have strong computer skills, including Microsoft Excel, Word and PowerPoint. This role requires STRONG excel skills, the ability to pull and format data for presentation or reporting. 

 

Prior experience with corporate compliance is not a requirement, but any experience would be beneficial to the role. 

Why we're a great company

Our Mission
To improve the health and well-being of our diverse communities.


Our Vision
UR Medicine Finger Lakes Health will be recognized as the best health system.

Our Values

To achieve our mission, we are guided by a common set of values that direct us in everything we do:

Health
Exceptional care and service
Acts of kindness
Responsibility and respect
Teamwork


UR Medicine Finger Lakes Health is a nonprofit organization that cares about the community it serves. Our community is what makes us strong, so we are committed to providing to best quality of care and services to our patients and their loved ones. We offer excellent PTO and benefit packages. We are committed to offering a work to life balance for our employees. 

 

OUR LOCATION:

UR Medicine Finger Lakes Health is nestled in the heart of the Finger Lakes region. Geneva, New York offers options for both urban and rural lovers. An easy hour drive from both Syracuse and Rochester, both cities offer a blend of history and modern events. The Finger Lakes region itself is lush with beautiful state parks, hiking trails, lakes and natural wonders. The area is rich with both established and new wineries. There are many wine trails along the Seneca, Keuka, and Cayuga Lakes. We are a short drive from the Chimney Bluffs, waterfall attractions such as Buttermilk State Park and one of the Great Lakes - Ontario Lake. 

Company DescriptionGreat Company cultureCompany DescriptionGreat Company culture