Executive Administrative Assistant

1 month ago

Geneva, United States Ohm Systems, Inc Full time
Job DescriptionJob Description

Summary: Seeking an experienced Administrative Assistant to support the Chief Financial Officer (CFO), Corporate Compliance Officer, and other Directors in the Finance Division. The role involves managing day-to-day office operations for the Fiscal Services and Revenue Cycle Services departments, preparing presentations, and maintaining records and schedules. Ideal candidates will be highly organized, self-motivated, and possess strong customer service and computer skills.

Position Info:

  • Title: Executive Administrative Assistant
  • Client: Finger Lakes Health
  • Duration: Full-time
  • Location: 196 North St, Geneva, NY 14456

Responsibilities:

  • Manage arrangements, prepare board portal and PowerPoint presentations for monthly Board Audit & Finance Committee meetings.
  • Coordinate scheduling, food service arrangements, and special needs for meetings.
  • Generate and maintain files for reports and minutes.
  • Prepare correspondence and reports for the CFO, Controller, Sr. Director of Revenue Cycle Services, Director of Budget & Reimbursement, and other division directors.
  • Compose and edit correspondence; provide research for projects, surveys, and applications.
  • Prepare agenda, maintain reports and audit documents for Corporate Compliance Committee meetings, and support Corporate Compliance Officer in compliance-related activities.
  • Track and maintain files of Business Associate Agreements.
  • Manage schedules for finance division leaders, analyze and prioritize incoming mail and emails, and screen/direct incoming calls.
  • Develop and maintain department records and files to ensure timely and accurate access to required financial information.

Skills/Qualifications:

  • Strong proficiency in Microsoft Excel for reporting and presenting data.
  • Competency in Microsoft Word and PowerPoint.
  • Strong organizational and multitasking skills.
  • Excellent written and oral communication skills.
  • Ability to analyze and prioritize incoming communications.

Background:

  • 2+ to 5 years of experience in an administrative role.
  • Experience in a finance or corporate setting preferred.
  • Prior experience with corporate compliance is beneficial but not required.

Education:

  • Associate's Degree required.
Company DescriptionOhm Systems, Inc. specializes in IT and Healthcare staffing services, dedicated to linking highly skilled professionals with our public and private clients across the United States. Our track record showcases our commitment to delivering outstanding staffing and consultancy solutions to our clients. We prioritize diversity and inclusivity and take pride in being an employer that promotes equal opportunities and affirmative action. Our goal is to foster an inclusive work environment that embraces individuals from all backgrounds, irrespective of their gender, race, or orientation.Company DescriptionOhm Systems, Inc. specializes in IT and Healthcare staffing services, dedicated to linking highly skilled professionals with our public and private clients across the United States. Our track record showcases our commitment to delivering outstanding staffing and consultancy solutions to our clients. We prioritize diversity and inclusivity and take pride in being an employer that promotes equal opportunities and affirmative action. Our goal is to foster an inclusive work environment that embraces individuals from all backgrounds, irrespective of their gender, race, or orientation.

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