Administrative Assistant

4 weeks ago

Houston, United States G-TECH Services Full time
Job DescriptionJob Description

Responsibilities

Purpose: This administrative assistant role will provide cross-functional support to the MRO/Capital/EPC global purchasing organization. Job Duties include, but are not limited to, the following:

  • Primary responsibility of supporting leaders in multiple US locations and collaborating with support teams globally.
  • Extensive calendar management, strategically coordinating and prioritizing time-sensitive matters for multiple leaders to optimize efficiency and time management.
  • Arranges domestic and international business travel. Books flights, cars, makes hotel and restaurant reservations, acquires Visa/Passport requirements as necessary.
  • Completes expense reports for self and others and submits on behalf of leader and/or team in compliance with TER guidelines.
  • Maintain distribution lists and organizational chart. Department focal point for Records Management.
  • Coordinating large group meetings both internal and external, ensuring visitor access and direction is provided.
  • Department focal point for and resource for office tools, equipment and supplies
  • On-boarding new hires, request appropriate accesses, setup office space, order hardware, peripherals, and office phone.
  • Ordering materials and supplies using appropriate applications
  • Handling mail, faxes, shipping and other department requirements
  • Serves as a member of the Purchasing Office Professional (POPs) team and provides backup for Purchasing administrative support staff.

The successful candidate will demonstrate the ability to:

  • Work independently to produce quality and timely results with minimal supervision.
  • Communicate and relate well to people from all levels both internally and externally.
  • Work effectively with people from diverse backgrounds and cultures.
  • Demonstrates comfort and skill when using technology, and aptitude to continuously become proficient in new software systems as needed.
  • Provide quick, accurate, and consistent decision-making and problem-solving with excellent communication skills and impeccable attention to detail
  • Work diligently to proactively maintain smooth day-to-day office operations.
  • Multitask, manage complex schedules, and meet deadlines

Qualifications

  • Associate's degree or higher preferred
  • Experience working in an office environment, performing administrative tasks, providing support to coworkers, and managing multiple priorities.
  • An organized self-starter enabling good judgment
  • Well-organized, detail-oriented, ability to multitask with great follow up skills
  • Strong verbal and written communication skills
  • Proficiency in Microsoft applications, such as Excel, Word, PowerPoint, SharePoint, Teams and Outlook
  • Experience with the creation and manipulation of large spreadsheets desired
Company DescriptionG-TECH Services, Inc. is a leading certified recruitment and placement firm that provides high-quality, flexible staffing solutions to a nationwide client base. We pride ourselves in keeping employee attrition low and offering exciting career opportunities to Engineers and IT professionals We are large enough to make a difference and small enough to genuinely care about each and every one of our employees
We work with the best of the best Join us todayCompany DescriptionG-TECH Services, Inc. is a leading certified recruitment and placement firm that provides high-quality, flexible staffing solutions to a nationwide client base. We pride ourselves in keeping employee attrition low and offering exciting career opportunities to Engineers and IT professionals We are large enough to make a difference and small enough to genuinely care about each and every one of our employees\r
We work with the best of the best Join us today

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