Building Administrator

2 months ago

Springfield, United States Drury University Full time
Job DescriptionJob Description

Job Summary: Supports the divisions of academic affairs by providing assistance in the general and ongoing work of the academic unit, performing secretarial work, such as preparation of reports, general correspondence and maintain files and supplies. Will spend time equally between the Communication Department and the Math and Computer Science Department.

Duties/Responsibilities:

This job description is not to be construed as an exhaustive statement of duties or responsibility requirements. Employees may be required to perform other job-related instructions as requested by the supervisor, subject to reasonable accommodation.

  • Provide support to two Department Chairs by preparing reports, compiling data, scheduling meetings with various constituents, and managing events, including on/off campus venues.
  • Utilize software and databases (i.e. Jenzabar, MyDrury, Slate, etc.) to access data and create reports. This includes managing detailed student files and coordination of all student correspondence and annual student events.
  • Prepare routine correspondence including memos, letters, reports, etc. Using college procedures and deadlines, process and submit purchase orders, travel advances, reimbursements, etc. Provide budget assistance for Deans/Director as needed.
  • Prepare mailings and type correspondence; attend meetings, prepare and distribute minutes when needed. Produce forms, promotional materials, programs, etc.; work with prints and copy services.
  • Utilizing software programs/databases, assist Chairs with entering course schedules for review by registrar and academic affairs.
  • Serve as office receptionist as needed by providing information and assistance to visitors. Answer telephone calls, record and distribute messages to the appropriate party. Schedules meetings or appointments by request. Answers phones, greets and directs visitors. Deliver, pickup, sort, and route mail, packages, and printing jobs for sites and departments. Maintain copiers, office equipment, and supplies. Submit work orders as needed. Makes copies and prepares letters for mailing. Schedules events or trips as necessary.
  • Any special projects as assigned.

Required Skills/Abilities:

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. All job requirements listed indicate the minimum knowledge, skills, and/or ability deemed necessary to perform the job proficiently. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • High school diploma or equivalent and three years proven administrative experience, or an equivalent combination of education and experience is required. Post-secondary education or Associate’s degree preferred.
  • Excellent computer skills and proficient in the use of all components of Microsoft Office; good design capability, and prior web experience helpful; interest in continual acquisition of skills. Ability to use a copy machine.
  • Excellent written communication and proofreading skills and attention to detail.
  • Ability to maintain confidentiality of all materials handled and seen in process of performing job responsibilities.
  • Understanding program deadlines and the academic process related to the programs.
  • Ability to prepare reports, business correspondence, and procedure manuals.
  • Ability to interpret a variety of instructions furnished in written, verbal, diagram, or schedule format.
  • Ability to be creative and flexible.
  • Ability to have neat, professional appearance for greeting students, faculty, and campus visitors.
  • Ability to handle stressful situations in a calm, orderly, and accurate manner, to complete work on time and to deal with the public.
  • Ability to work independently in order to organize and prioritize workload.
  • Analytical skills are necessary for maintaining records and preparing reports.

Education and Experience:

  • High school diploma and three years proven administrative experience; or equivalent combination of education and experience is required.
  • Associate degree or higher preferred.

Supervisory Responsibilities:

  • None

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand; walk; climb or balance; and stoop or kneel. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus. The noise level in the work environment is usually quiet.


WORKING AT DU HAS ITS BENEFITS:

  • Free tuition for your whole family
  • Free tickets to Drury home sporting events
  • Health and wellness benefits at extremely competitive rates
  • Free use of onsite fitness center on Springfield campus
  • Discounted meals and Drury merchandise on campus

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