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Executive Assistant

2 months ago

Boca Raton, United States Envision Staffing Solutions Full time
Job DescriptionJob Description

We’re searching for an executive assistant to provide administrative support to our senior-level executives.
You will be responsible for professionally interacting with management within and outside of the company,
comfortably communicating with customers, vendors, and visitors, and flawlessly handling confidential and
critical details. In this role, it will be crucial for you to anticipate the needs of an executive team and work
flexibly to accommodate schedules.


The ideal candidate will have experience supporting high-level executives. They should be well organized and
be comfortable scheduling meetings and responding to emails on the executive’s behalf. Lastly, this individual
should be able to draft documents and help the executives with necessary meeting preparations.


RESPONSIBILITIES

 Manage calendars, schedule meetings and appointments and manage travel itineraries, including multi-
city and state travel
 Aid executives in preparing for meetings
 Coordinate executive communications, including taking calls, responding to emails and interfacing with
clients; respond to emails and document requests on behalf of executives
 Draft slides, meeting notes, and documents for executives
 Prepare internal and external corporate documents for team members and industry partners
 Arrange corporate events to take place outside of the work place, such as golf tournaments, fund-raising
events and staff appreciation events
 Maintain an organized filing system of paper and electronic documents
 Produce accurate and timely documents and correspondence; often under tight time constraints
 Manage expense reimbursement process to ensure accurate and timely submission
 Develop and deliver financial, statistical reports and analysis as needed 
 Perform internet and other client research to support speeches, proposals, and other client related
activities
 Attend and participate in administrative team meetings and other office wide meetings and events 
 Exercise discretion, assume ownership or shared responsibility for planning, organizing and executing
projects
 Provide general back-up office support – includes but not limited to: greeting visitors, some mail
functions, create and maintain filing systems; copy, bind and fax documents; update, process and
distribute records, files.
 Uphold a strict level of confidentiality
 Develop and sustain a level of professionalism among staff and clientele

REQUIREMENTS
 Associates degree or higher education
 3-5 years EA experience
 Proficient in Microsoft Office Suite
 Experience in managing multiple priorities, administrative coordination, and logistics
 Well organized, detail oriented, and able to multitask with great follow-up skills
 Strong written and verbal communication skills
 High level organizational skills
 Type 60+ wpm

Company DescriptionenVision Staffing Solutions, Inc. is a premier provider of workforce solutions. We help clients of all sizes and industries by providing highly skilled experts on temporary/consulting or on a direct hire basis. Our expertise is in proactively locating & qualifying the specialized talent that clients seek to meet their ever-changing technical and business demands. enVisions’ mission is to be the most esteemed provider of talent. We strive to create a WOW experience for our clients and candidates every time.

Working with a fast growing company in a nitch industry's dealing with fortune 500 companies and servicing their needs. Client has excellent benefits. This is a full time positions looking to hiring immediately.Company DescriptionenVision Staffing Solutions, Inc. is a premier provider of workforce solutions. We help clients of all sizes and industries by providing highly skilled experts on temporary/consulting or on a direct hire basis. Our expertise is in proactively locating & qualifying the specialized talent that clients seek to meet their ever-changing technical and business demands. enVisions’ mission is to be the most esteemed provider of talent. We strive to create a WOW experience for our clients and candidates every time. \r
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Working with a fast growing company in a nitch industry's dealing with fortune 500 companies and servicing their needs. Client has excellent benefits. This is a full time positions looking to hiring immediately.