Administrative Assistant

1 month ago


Pompano Beach, United States Deluxe Waterproofing & Caulking, Inc. Full time
Job DescriptionJob Description

At Deluxe Waterproofing & Caulking, Inc., we owe our success to our people and processes. An office assistant is a supportive force behind both, and we’re currently seeking someone exceptional to take the helm. The ideal person for the job will be a problem solver with excellent communication skills and impeccable attention to detail. He/she will have previous experience working in an office environment, performing administrative tasks, and providing support to coworkers. The ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.

Daily and Monthly Responsibilities

  • Oversee front desk and reception operations, serving as the primary contact for guests, employees, candidates, and vendors.
  • Execute general administrative duties, such as answering and directing phone calls, managing email correspondence, faxing, filing, taking meeting minutes, handling mailings and deliveries, and coordinating meeting room schedules.
  • Maintain the filing system, contact database, employee list, and inventory records.
  • Perform data entry and reporting tasks.
  • Offer ad-hoc support to the office and assist other staff members and departments as needed.
  • Ensure the breakroom is well-stocked and coordinate daily lunch arrangements for office staff.
  • Visit the bank and client offices as needed for paperwork or other miscellaneous pickups.

Qualifications

  • Strong organizational and multitasking skills.
  • Excellent communication skills, both written and verbal.
  • Impeccable attention to detail.
  • Ability to manage complex schedules and meet changing deadlines.
  • Reliable transportation.
  • Valid FL Driver's License

Benefits

  • Paid Lunch
  • Paid Holidays
  • PTO (valid after 60 days)

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.



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