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Administrative Assistant

2 months ago

Ponca City, United States Ponca City Development Authority Full time
Job DescriptionJob Description

Job Purpose:
A support position that assists in ensuring that the administrative needs of the office and business are fulfilled

Duties and Responsibilities:

  • The Administrative Assistant will report to the Office Manager and must work closely with all departments, managers, officers, and personnel on the Log10 team. Their job duties will include:
  • Answer, screen, and transfer inbound phone calls or take messages in a professional and courteous manner
  • Receive and direct visitors and clients
  • Conduct general clerical duties including photocopying and mailing
  • Maintain electronic and hard copy filing systems
  •  Retrieve documents from filing systems
  • Handle requests for information and data
  • Resolve administrative problems and client inquiries
  • Prepare and modify documents, including work instructions, client instructions, correspondence, reports, drafts, memos, and emails
  • Open, sort and distribute incoming correspondence
  • Coordinate and maintain records for staff
  • Incoming shipment receipt & notification
  • In coordination with Office Manager & Inventory Control oversight of Log10 Shipping Program and completion of monitoring & verification activities
  • AP/AR support for Office Manager
  • Administrative support to the laboratory to include:
  • Log-In of Laboratory Samples
  • Preparation of Laboratory Reports
  • Collection & Filing of Laboratory Documentation
  • Operation of the business office in the absence of the Office Manager
  • Administrative support for the COO
  • Other Duties as Required

Qualifications:
Minimum Qualifications:

  • Education
  • High school diploma or GED
  • A.A or bachelor’s degree in management, business, or IT preferred

Specialized Knowledge

  • Highly Proficient in QuickBooks Accounting Software (Required)
  • Advanced Computer Skills
  • Knowledge in Paycom or Paychex payroll systems
  • Proficient in Microsoft Office Suite

Skills

  • Ability to Follow Written and Verbal Direction
  • Excellent Written and Verbal Communication Skills
  • Excellent time management skills and ability to multi-task and prioritize work

 Other Characteristics

  • Attention to Detail
  • Able to Work Independently
  • Able to Make Sound Decisions
  • Positive Attitude and Ability to Work as Part of a Team

Professional Certification(s)

  • QuickBooks Certification
  • Administrative Professional or Administrative Assistant certifications, a plus

• Experience

  • At least 3 years’ experience in an office environment in an administrative role

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