Bookkeeper

2 months ago

Chicago, United States Peak Properties Full time
Job DescriptionJob Description

Job Title: Bookkeeper

Reports to: Bookkeeper Manager

Job Overview:

The bookkeeper is responsible for maintaining the books for designated property management portfolios and liaising with property owners and vendors.

Primary Responsibilities:

Accounts Receivable

·         Maintain tenant ledgers with assistance from Accounts Receivable (AR) employees.

·         Process rent checks, credit card information, owner contributions/distributions, and refunds.

·         Reverse NSF payments, re-apply payments, resolve errors, and write off balances.

·         Communicate balance information to customers of internal (collections) and external (applicants/tenants).

·         Process and communicate correct allocation for checks from other companies (insurance, utilities, etc.)

·         Allocate and verify funding.

Accounts Payable

·         Enter and pay invoices; cut/mail checks to owner/vendor with assistance from Bookkeeper Assistant through PayScan.

·         Research and resolve past due balances and duplicate invoices; follow up on outstanding invoices.

·         Create invoices for outstanding balances.

·         Create and verify vendor information.

·         Request money; void/reverse or reissue checks/payables.

·         Discuss with owner/property manager when partial payment is necessary.

·         Verify approval from property manager/principal signer.

·         Manage property cash balance.

·         Input hours and process payroll in ADP, then post in Yardi, if applicable.

Reporting

·         Generate and review monthly financial reports for accuracy.

·         Submit funding requests.

·         Work with bank or owner to expedite receipt of funding.

·         Review check register.

·         Send communication reports to owners/pms/banks, etc.

·         Create 12-month cash flow/end-of-the-year report in preparation of 1099's.

·         Create and maintain work papers as directed by the Financial Accountant.

Reconciliations

·         Reconcile transactions in Yardi.

·         Reconcile mortgage and escrow accounts monthly to mortgage statement.

·         Receive bank statements, complete monthly bank reconciliations.

·         Make appropriate journal entries.

·         Coordinate/correct errors made by Profit Stars.

·         Research/investigate/resolve issues.

·         Reconcile Balance Sheet accounts to subledgers as directed by the Financial Accountant.

Data Accuracy

·         Maintain checklist to ensure properties are 100% complete in Yardi – owner name, equity splits, EIN, PIN’s, Utility info, etc. 

·         Enter and process data accurately.

·         Manage balance sheets.

·         Maintain an accurate record of transactions and ensure no duplication.

·         Accurately enter vendor information, including W9.

·         Check cash flow monthly for unusual expenses.

·         Check/correct tenant ledgers.

Communication/Customer Relations

·         Communicate with internal and external customers.

·         Build positive relationships.

·         Work to resolve customer complaints.

·         Effectively communicate with owners.

·         Troubleshoot tenant rent issues

·         Communicate with leasing on move ins and charges.

·         Communicate with property managers on new properties, accounts, tenant ledgers, and move-out accounting processes.

·         Work with banking institution for new account set-up.

·         Communicate with board members on all issues.

·         Assist tenants with RentCafé.

Problem Solving

·         Initiate the problem-solving process; actively follow up with outstanding issues and bring to resolution.

·         Be open minded and willing to think outside the box.

·         Navigate within various systems, tools, apps and interfaces (Rent Cafe, Profit Starts, etc.).

·         Research property taxes and insurance.

Other Duties:

·         Assist other departments during busy season and when directed by management.

·         Share your knowledge and offer to help.

·         Encouraged to attend Peak meetings and/or connect with other Peak employees to share best practices.

·         Ensure compliance with Peak Properties company policy, as well as federal and local regulations.

Qualifications:

·         Associate degree in Business Administration or Accounting (preferred).

  • 3 to 5 years of experience work experience in business environment or Finance (preferred).
  • Excellent math skills.

·         Proficiency in Yardi system.

·         Proficiency in Microsoft Excel and Microsoft Word.

  • Ability to identify and solve problems, perform under pressure, and meet deadlines.
  • Superior customer service skills.
  • Strong reconciliation skills.
  • Able to work with little or no supervision, and work well in a team setting.
  • Excellent communication skills, time management skills, strong attention to detail and thoroughness.
  • Willingness to learn database interfaces (Profit Stars, Rent Cafe, Yardi, etc.)

Availability and Work Hours:

·         Must be available during standard business hours.

·         Must review emails and take phone calls during off hours as needed.

Physical Requirements:

·         Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.

·         Sits for long periods of time.

Company DescriptionPeak Properties cares about their employees and the work that they do. Our company values work-life balance, teamwork and dedicates ourselves to working hard.Company DescriptionPeak Properties cares about their employees and the work that they do. Our company values work-life balance, teamwork and dedicates ourselves to working hard.

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