Administrative Manager

2 weeks ago

Harrisburg, United States The Silver Academy Full time $40,000 - $45,000
Job DescriptionJob Description

Job Title: Administrative Manager

Location: Silver Academy

Reports To: Head of School

Job Type: Full-Time

Position Overview:

The Administrative Manager at Silver Academy plays a critical role in ensuring the smooth operation of the school's administrative functions. This position requires a highly organized and detail-oriented individual who can manage multiple tasks, communicate effectively with staff, students, and parents, and maintain a welcoming environment. The Administrative Assistant will support the Head of School and other administrative staff in executing various clerical and administrative tasks.

Key Responsibilities:

  • General Administrative Support:

    • Manage the front office, greeting visitors and answering phone calls with professionalism and courtesy.
    • Handle incoming and outgoing mail, including distribution to the appropriate parties.
    • Maintain the school's filing systems, both physical and electronic.
    • Prepare and edit correspondence, reports, and other documents as required.

  • Scheduling and Coordination:

    • Coordinate logistics for school events, including meetings, assemblies, and special programs.

    • Maintain and update school calendars, ensuring accurate scheduling of activities.

  • Communication:

    • Serve as a primary point of contact for parents, students, and staff, addressing inquiries and providing information.
    • Assist in drafting and distributing school communications, including newsletters, emails, and announcements.

  • Record Keeping and Data Management:

    • Maintain accurate student and staff records, including attendance, enrollment, and other essential information.
    • Assist in managing and updating the school's database and information systems.

  • Office Supplies and Inventory:

    • Monitor and manage office supplies, placing orders as necessary to ensure the office is well-stocked.
    • Maintain an inventory of school supplies and equipment, coordinating repairs and replacements as needed.

  • Support for School Operations:

    • Assist with student arrival and dismissal procedures.
    • Support the coordination of substitute teachers and ensure they have the necessary materials and information.
    • Provide support for various school projects and initiatives as assigned by the Head of School.

Qualifications:

  • Proven experience as an administrative assistant, secretary, or office manager.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
  • Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
  • Strong written and verbal communication skills.
  • Ability to work independently and as part of a team in a fast-paced environment.
  • Familiarity with school operations and educational environments is a plus.
  • Strong interpersonal skills, with a positive and professional demeanor.

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