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Office Administrator

2 months ago

Harrisburg, United States Schaedler Yesco Distribution Full time
Job DescriptionJob Description

Schaedler Yesco Distribution, a proudly local, independent, family and employee-owned electrical distributor is now hiring for a Corporate Transportation Manager. Now in our 100th year of business, we pride ourselves on our best-in-class culture, amazing working environment, and customer-focused approach to all we do.

At Schaedler Yesco, we not only offer a great working environment, but we also offer:

  • Employee Stock Ownership Plan (ESOP)
  • Competitive Salary
  • Quarterly bonuses that are not tied to individual metrics or performance.
  • A comprehensive benefits package including medical, dental, and vision.
  • A generous PTO package.
  • 401k plan with 3.5% match

We work Hard, but we go home Happy

Summary/ Objective:

The Office Administrator will provide administrative support to various executives, managers and departments of the Corporate Headquarters. Additionally, the Office Administrator is responsible for welcoming visitors, coordinating meetings and appointments, and managing all incoming communications.

Essential Functions:

  • Managing communication –
    • handling phone calls, emails, and faxes coming into main console
  • Reception duties –
    • greeting visitors, answering inquiries, directing them to appropriate contacts
  • Provide administrative support for various departments/managers/executives
    • drafting correspondence, creating presentations, data collection and preparation of different reports
  • Greet vendors, customers, job applicants and other visitors and confirm appointment(s) with requested employees
  • Travel arrangements – complete registrations, book travel accommodations, transportation, and itineraries for attendees
  • Scheduling and meeting coordination –
    • coordinating appointments, meetings, conference calls for executives and others. Arrange meeting spaces, restaurant reservations, preparing agendas, taking/typing meeting minutes and distributing to attendees.
      • EMG, ESMG, QMG meetings
      • NAED booth sessions
      • AD booth sessions
      • Customer/vendor visits to Corp Office
      • Misc requests for meeting/calls
  • Office Maintenance –
    • overseeing office supplies, including paper goods, cleaning supplies, and miscellaneous food we keep onsite for meetings
    • Coordinate the ordering and distribution of office, cleaning and lunch room supplies throughout the company
  • Order, set up and clean up lunch for meetings and training events
  • Must adhere to strict confidentiality at all times and will be required to sign a non-disclosure agreement

Competencies:

  • Excellent customer service skills
  • Strong organizational skills with high degree of attention to detail
  • Outstanding verbal and written communication skills
  • Ability to multitask and work in a fast paced environment
  • Advanced knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook)

Supervisory Responsibility:

  • This position is not a supervisory role and does not have any direct reports.

Work Environment:

This job operates in an office setting. This position requires the use of standard office equipment such as computers, internet, smart phones, and photocopiers.

Mental Demands:

  • Able to gather information, use logic to analyze information and adapt well in a fast-paced environment
  • Strong interpersonal and communication skills
  • Ability to learn, grow, and adapt to change
  • Ability and willingness to work collaboratively
  • Ability to analyze workload and establish priorities with time sensitive deadlines

Physical Demands:

While performing the duties of this job, the employee is required to have:

  • Ability to use a keyboard and type proficiently
  • Ability to lift up to 30lbs
  • Ability to walk short distances periodically
  • Specific vision abilities required by this job include close vision and ability to adjust focus
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Travel:

This position does not include overnight or branch travel.

Clearances and Certifications:

  • U.S. Citizenship or U.S. Permanent Resident status required.

Education and Experience:

  • Prior Office Administration Experience (3-5 years) Required
  • High School Diploma required
  • Associate’s or Bachelor’s Degree in Business Administration or a related field preferred
  • Experience with Epicor Eclipse ERP System preferred
  • Experience with Mitel Phone System or other comparable phone systems preferred

Other Duties:

*Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.