Office Coordinator

2 months ago

Chicago, United States International Fellowship of Christians and Jews Full time
Job DescriptionJob Description

(Chicago/Hybrid) The position of Office Coordinator will work closely with multiple individuals and key stake holders within The Fellowship. This includes Fellowship staff, senior leadership, as well as building staff to ensure our office environment is being maintained in keeping with our standards of excellence. The Office Coordinator will provide administrative assistance to the Manager of the Office of the President and coordinate with Human Resources representatives on employee engagement activities as needed. This position is based at our headquarters located in downtown Chicago.

We are seeking an individual with experience in a related discipline or equivalent experience. Individuals with a college degree preferred. A minimum of 1 year of office or administrative experience is required. Individuals with experience in vendor negotiations, meeting and event planning and internet research preferred.

 

Essential Job Responsibilities Include:

 

Office Operations:

· Maintain a safe office environment by managing multiple aspects of the office.

· Maintain office guest and service requests.

· Review monthly building invoices and work order charges, present to Manager OOP for approval.

· Serve as the liaison with external vendors, building management, staff, and engineers.

· Order and maintain office and kitchen supplies, manage inventory while adhering to the approved budget.

· Researches and negotiates best pricing on of items or services.

· Ensure delivery of excellent internal and external customer service.

 

Administrative:

· Ensure and maintain compliance with Certificates of Insurance for all Fellowship vendors and procures new ones as needed

· Conducts new hire orientation on office procedures, supply closet, kitchen cleaning rotation, and related topics.

· Support department leadership in administrative work, including upkeep of departmental intranet site, travel arrangements, vendor management and other items as identified.

· Assist in logistics, set-up, and coordination for US Board Meetings, C-Suite meetings, and other events as assigned.

· Collaborates with HR for staff engagement activities.

· Support special projects for executive office and operations teams as assigned.

 

Technical Skills & Abilities

- Adaptable to a dynamic environment with strong interpersonal skills

- Intermediate to advanced proficiency in Microsoft Office Suite (Word, Excel, Powerpoint, Outlook and Teams)

- Excellent oral and written communication skills.

- Excellent customer service skills necessary to effectively interact with staff, leadership, and vendors.

- Strong organizational skills and the ability to manage and prioritize multiple tasks efficiently.

- Maintains confidentiality while handling highly sensitive materials

- Professional demeanor with a willingness to take ownership and responsibility

- Ability to build relationships and work with a wide variety of people and personalities at all levels including senior and executive management

- Quick learner with the ability to acquire new skills rapidly

- Team-oriented, balanced by the ability to work independently.

- Basic knowledge of Christian and Jewish faiths.

 

 

 

The Fellowship is an organization of bridge builders whose vision is that Jews and Christians will reverse their 2,000-year history of discord and replace it with a relationship marked by dialogue, understanding, respect and cooperation. Together we are able to help more than a million Jews in need each year. Our success is built on a culture that celebrates the differences in who we are, what we have experienced, and how we think.

 

Experience all The Fellowship has to offer: medical, vision, dental, retirement savings plans, PTO and much more. We are located on Wacker Drive, across from the Chicago Riverwalk. Please submit your resume and salary requirements.

 

Key words: Office Management, Vendor Management, Administrative

We are an equal opportunity employer (EOE).

Company DescriptionAbout us
The International Fellowship of Christians and Jews is the leading non-profit building bridges between Christians and Jews, blessing Israel and the Jewish people around the world with humanitarian care and life-saving aid.

A History of Helping
The International Fellowship of Christians and Jews (The Fellowship) was founded in 1983 by Rabbi Yechiel Eckstein.

Over the years, we have been leaders in Jewish-Christian relations, building bridges of goodwill that have led to greater understanding and cooperation between members of these two great faiths. We have helped hundreds of thousands of Jews escape poverty and anti-Semitism and return to their biblical homeland, funded humanitarian assistance that has touched the lives of millions of Jews in Israel and around the world, provided life-giving aid to Israel’s victims of war and terror, and much more.Company DescriptionAbout us\r
The International Fellowship of Christians and Jews is the leading non-profit building bridges between Christians and Jews, blessing Israel and the Jewish people around the world with humanitarian care and life-saving aid.\r
\r
A History of Helping\r
The International Fellowship of Christians and Jews (The Fellowship) was founded in 1983 by Rabbi Yechiel Eckstein.\r
\r
Over the years, we have been leaders in Jewish-Christian relations, building bridges of goodwill that have led to greater understanding and cooperation between members of these two great faiths. We have helped hundreds of thousands of Jews escape poverty and anti-Semitism and return to their biblical homeland, funded humanitarian assistance that has touched the lives of millions of Jews in Israel and around the world, provided life-giving aid to Israel’s victims of war and terror, and much more.

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