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Maintenance Acounts Payable Assistant
1 month ago
WHY JOIN THE VIRGINIA TRANSPORTATION TEAM?
At Virginia Transportation, we believe our people are the driving force behind our success. As a leading auto hauling company, we’re committed to building a team of passionate professionals who share our vision of becoming the best in the industry.
Every role at Virginia Transportation is essential to achieving our goals. Whether you’re a seasoned industry veteran or just starting your career, you’ll find opportunities to grow and excel in a supportive, team-oriented environment.
We offer a competitive compensation package including comprehensive benefits to support your well-being and financial security. Enjoy competitive wages, free or reduced healthcare coverage, medical, dental, and vision insurance, paid training, multiple bonus opportunities, paid time off, a generous birthday incentive, company-paid short-term disability, a 401k with company match, company-paid life insurance, and a family-like atmosphere. Join us as we redefine the auto hauling industry.
JOB TITLE: Maintenance Accounts Payable Assistant
SUMMARY: The Maintenance Accounts Payable Assistant is responsible for performing a variety of general administrative and data entry duties and developing improvements within the Maintenance department.
ESSENTIAL DUTIES AND RESPONSIBILITIES: “Essential functions” are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer.
- Receives invoices and transposes them over to the Cetaris maintenance system.
- Research purchase orders, repair orders and repair history.
- Ensure invoices have been approved by appropriate manager prior to closing out.
- Work closely with Maintenance Department Customer Service Representatives and Maintenance Warranty Representatives, as well as Accounting, to ensure invoices are entered and paid on a timely basis.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
- Two years’ experience in a front office position.
- Customer service telephone experience. Comfortable with making calls to vendors and in-house maintenance departments to gain information regarding repairs made.
- Proficient in Microsoft Office Suite. Strong Excel background is a must.
- Knowledge of Cetaris Web Fleet Assistant is a plus.
- Ability to maintain a high level of accuracy and completion in preparing and entering information.
- Attention to detail and possess a high level of accuracy.
- Must possess ability to be self-starter and ability to learn new systems.
- Comfortable working in a fast pace environment and ability to stay calm under pressure.
- Strong interpersonal skills to develop and maintain positive relationships with dispatch team and auto haulers.
- Possess effective verbal and listening skills.
- Work may require more than 40 hours per week.
