Current jobs related to Administrative Assistant IV - Bethesda - Contemporaries
-
Administrative Assistant IV
2 weeks ago
Bethesda, Maryland, United States Fidelity Partners Full timeJob Title: Administrative Assistant IVJoin Fidelity Partners, a leading provider of medical, technical, logistical, and administrative services to the federal government and commercial clients, as an Administrative Assistant IV. This role offers a competitive compensation package, comprehensive benefits, and outstanding career growth potential.Job...
-
Administrative Assistant IV
4 weeks ago
Bethesda, Maryland, United States Fidelity Partners Full timeJob Title: Administrative Assistant IVFidelity Partners is seeking an experienced Administrative Assistant IV to join our team. As a key member of our administrative staff, you will provide high-level administrative support to our management team and contribute to the smooth operation of our office.Key Responsibilities:Coordinate the preparation of various...
-
Enterprise Architect IV
5 days ago
Bethesda, Maryland, United States Dynamic Solutions Technology LLC Full timeDynamic Solutions Technology, LLC (DST) is seeking a highly skilled Enterprise Architect IV to support a government client as an integral member of the Enterprise Architecture Program Office (EAPO).The EAPO supports the client with ITAM expertise and discovery tools integration support for the Systems of Record (ServiceNow). The ideal candidate will provide...
-
Administrative Assistant
4 weeks ago
Bethesda, Maryland, United States WRG Realth Group, Inc Full timeJob DescriptionAt WRG Realth Group, Inc, we are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will be responsible for managing accounts payable and accounts receivable, as well as providing administrative support for our real estate operations.Key Responsibilities:Manage accounts payable...
-
Administrative Assistant
2 weeks ago
Bethesda, Maryland, United States Advanced Technology & Research Full timeAdministrative Assistant Opportunity at Advanced Technology & ResearchAdvanced Technology & Research Corporation is seeking a highly organized and detail-oriented Administrative Assistant to join their Engineering Services Division. The successful candidate will provide administrative support to the day-to-day demands and activities in an organized,...
-
Administrative Assistant
2 weeks ago
Bethesda, Maryland, United States R80 LLC Full timeAbout the Role:R80 LLC is seeking an experienced and self-motivated Administrative Assistant to join our team. The ideal candidate will be highly organized, detail-oriented, and able to multitask effectively. The administrative assistant will be responsible for providing support to the office staff and management team. Assisting in project planning and...
-
Administrative Assistant
4 weeks ago
Bethesda, United States Ultimate Staffing Services Full timeJob DescriptionJob DescriptionAdministrative AssistantThis role involves supporting families in Silver Spring and reporting directly to the Cemetery Manager(s). The candidate will carry out a range of administrative tasks related to cemetery operations as assigned. Additionally, they may provide limited direction to the secretary and field staff when...
-
Administrative Assistant II
2 weeks ago
Bethesda, Maryland, United States Abacus Full timeJob Title: Administrative Assistant IIAbacus is seeking an experienced Administrative Assistant II to join our team. As an Administrative Assistant II, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the team, including scheduling, coordination, and...
-
Administrative Assistant II
6 days ago
Bethesda, Maryland, United States Abacus Full timeJob Title: Administrative Assistant IIAbout the Role: Abacus is seeking a highly skilled Administrative Assistant II to join our team. As an Administrative Assistant II, you will provide administrative support to our team, ensuring the smooth operation of our daily activities. Key Responsibilities:Provide administrative support to the team, including...
-
Administrative Support Specialist
1 month ago
Bethesda, Maryland, United States Contemporaries Full timeJob SummaryWe are seeking a highly skilled and experienced Administrative Assistant IV to join our team at Contemporaries, a government contracting firm. The successful candidate will provide executive support to our clients, working closely with staff to ensure seamless day-to-day operations. This is a long-term contract, full-time position with a hybrid...
-
Administrative Assistant II
2 weeks ago
Bethesda, Maryland, United States Fidelity Partners Full timeJob Title: Administrative Assistant IIFidelity Partners is seeking an experienced Administrative Assistant II to join our team. As an Administrative Assistant II, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the team, including answering phone calls,...
-
Administrative Assistant III
2 weeks ago
Bethesda, Maryland, United States Fidelity Partners Full timeJob Title: Administrative Assistant IIIFidelity Partners is seeking a highly skilled and experienced Administrative Assistant III to join our team. As an Administrative Assistant III, you will be responsible for providing administrative support to senior staff, coordinating office operations, and ensuring the smooth day-to-day functioning of the office.Key...
-
Administrative Assistant
1 week ago
Bethesda, Maryland, United States R80 LLC Full timeJob DescriptionR80 LLC is seeking an experienced and self-motivated Office Support Specialist to provide administrative support to the office staff and management team. The ideal candidate will be highly organized, detail-oriented, and able to multitask effectively. Key responsibilities include assisting in project planning and schedule coordination,...
-
Administrative Assistant
3 weeks ago
Bethesda, United States Cordia Resources by Cherry Bekaert Full timeJob Title: Administrative Assistant/Receptionist Location: Bethesda, Maryland (5 days on-site) Position Type: Full-time, Contract to HireSalary: $70K-$90KOverview:Our client is seeking a detail-oriented and energetic Receptionist/Administrative Assistant with an executive presence to join their Bethesda office. This role is critical to their operations,...
-
Administrative Assistant
3 weeks ago
Bethesda, United States Cordia Resources by Cherry Bekaert Full timeJob Title: Administrative Assistant/Receptionist Location: Bethesda, Maryland (5 days on-site) Position Type: Full-time, Contract to HireSalary: $70K-$90KOverview:Our client is seeking a detail-oriented and energetic Receptionist/Administrative Assistant with an executive presence to join their Bethesda office. This role is critical to their operations,...
-
Legal Administrative Assistant
1 month ago
Bethesda, Maryland, United States Forrest Solutions Full timeJob Title: Legal Administrative AssistantForrest Solutions is seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team. As a key member of our administrative staff, you will provide critical support to our attorneys and play a vital role in the success of our law firm.Responsibilities:Provide litigation support by...
-
Administrative Assistant III
2 weeks ago
Bethesda, Maryland, United States Fidelity Partners Full timeJob SummaryFidelity Partners is seeking an experienced Administrative Assistant III to join our team. As a key member of our administrative staff, you will provide high-level administrative support to senior staff, ensuring the smooth operation of our office.Key ResponsibilitiesCoordinate day-to-day office operations, including problem-solving, organization,...
-
Administrative Assistant III
2 weeks ago
Bethesda, Maryland, United States Fidelity Partners Full timeAbout the RoleFidelity Partners is seeking an experienced Administrative Assistant III to join our team. As a key member of our administrative staff, you will provide high-level administrative support to senior staff, ensuring the smooth operation of our office.Key ResponsibilitiesCoordinate day-to-day office operations, including problem-solving, conflict...
-
Property Administrator Assistant
2 weeks ago
Bethesda, Maryland, United States Transwestern Full timeJob Title: Property AdministratorAt Transwestern, we are seeking a highly organized and detail-oriented Property Administrator to join our team. As a key member of our property management team, you will provide administrative support to our Property Managers, ensuring the smooth operation of our commercial properties.Key Responsibilities:Provide full...
-
Administrative Assistant
2 weeks ago
Bethesda, Maryland, United States Silverman Theologou LLP Full timeJob SummarySilverman Theologou LLP is seeking a highly organized and detail-oriented Front Desk Receptionist/Administrative Assistant to join our team. The ideal candidate will possess excellent communication skills, strong time management abilities, and the ability to work in a fast-paced environment.Key Responsibilities:Answering high-volume phone calls...
Administrative Assistant IV
5 months ago
Contemporaries is a government contracting firm working with the National Institutes of Health to provide them with an experienced Admin IV/Executive Assistant. This is a long-term contract, full-time (40 hrs/week) with a hybrid schedule of 1 day a week in the office in Bethesda, MD. Fitting candidates should have a minimum of 5 - 7 years of consistent experience providing executive support, preferably in a government environment or office. Candidates with previous NIH experience are encouraged to apply. Candidates should have excellent communication skills both written and verbal, time management experience, property management, and travel management experience. We are looking for reliable candidates who work well in team settings, and can maintain professionalism.
Duties:
- Reconciling leave balances at the end of pay periods.
- Enter orders in POTS and monitoring whether approvals have gone through.
- Working with staff on travel orders, including soliciting the necessary information and approvals from staff, handing registration for conferences, booking plane tickets, helping staff make hotel reservations, making estimates of expenses for each trip, and soliciting vouchers and completing expense reports when travel has concluded.
- Contacting people around the institute to prepare a weekly email announcement of seminars, including Outlook links to add meetings to calendars. Serving as a contract person for meetings to be publicized. Adding meetings to calendar through NIH intranet.
- Triages all phone calls to the main number. Checks messages regularly and coordinate with staff who respond to public inquiries.
- Updates office information such as phone lists, staff tour-of-duty schedules and emergency contact lists.
- Performs general clerical work in support of the office.
- Maintains an inventory of office supplies and materials.
- Handles IT and maintenance requests.
- Keeps shared equipment in working order.
- Renews office subscriptions annually.
- Prepares new recruitment packages and termination packages as needed.
- Manages training requests from staff.
- Plans and organizes awareness day activities, enlisting volunteers and prepares them for participation.
Profile:
- 5 - 7 years of consistent experience working as a Senior Administrative Assistant or Executive Assistant.
- Experience managing calendars, and using software such as MS Outlook.
- Experience working with an HR department or related experience preferred.
- Candidates with previous NIH or government experience are highly preferred.
- Previous experience working with property management including managing office inventory, managing maintenance requests, and managing IT needs.
- Must have experience managing travel including transportation, lodging, itineraries and other necessities.
- Excellent communication skills both written and verbal in the English language.
- Highly organized and a strong attention to detail especially when managing multiple tasks.
