Administrative Assistant

1 month ago

Spokane, United States Spokane Business Association Full time
Job DescriptionJob Description

The Spokane Business Association is seeking a dedicated and experienced Administrative Assistant to support Senior management and the Board of Directors. The role is integral in ensuring smooth operations within the organization and providing assistance to the Chief Executive Officer and Policy Director.

Responsibilities:

  • Represent the SBA and the CEO professionally at all times.
  • Serve as the initial respondent for inquiries from various parties, including SBA members and prospects, elected officials, board members, citizens and others.
  • Manage a busy and dynamic calendar for the CEO, SBA staff and/or board members. Collaborate with outside executive assistants or other staff as needed for meetings and events.
  • Attend to email and postal mail promptly and professionally, filing, responding, and referring as required.
  • Responsible for answering the phones.
  • Create and maintain documents such as expense reports, correspondence, agendas, reports and meeting notes.
  • Assist with the planning and preparation of staff meetings, and any other special events.
  • Maintain and update board contact information and committee assignments.
  • Facilitate communication between Chief Executive Officer and board members as requested.
  • Coordinate activities for assigned organizational projects.
  • Perform other duties as assigned to support organizational needs.

Qualifications:

  • 3 to 5 years of experience supporting C-Level Executives or senior managers, preferably in a business setting.
  • Advanced skills in using technology to manage a busy and dynamic office, including the Microsoft Office suite, with an emphasis on Word and Excel.
  • Exceptional written and verbal communication abilities.
  • Highly organized, accurate, detail-oriented, and capable of following procedures, meeting deadlines, and adapting to changing priorities.
  • Ability to work productively with minimum supervision.
  • Competence in managing multiple projects simultaneously.
  • Ability to learn quickly, demonstrate critical thinking, and make situation-appropriate decisions using sound judgment.
  • Excellent interpersonal skills and highly organized.
  • Demonstrated ability to maintain strict confidentiality and discretion in all business matters, ensuring the privacy of SBA business and members.

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