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Office Administrator

2 months ago

Spokane, United States David Evans & Associates Inc Full time

DEA is hiring an experienced Office Administrator to support our offices in Spokane, WA and Coeur d'Alene, ID. This position will be responsible for a variety of duties including administrative responsibilities with general office tasks in a fast-paced professional engineering firm. Time will be split between these two locations, it is anticipated that 3 days per week will be spent in Coeur d'Alene, ID, and 2 days per week in Spokane, WA.
Duties will include but not be limited to the following:

  • Purchasing and managing furniture, general office equipment, supplies, etc
  • Perform general reception, mailroom, and support services duties
  • Assists with coordination and scheduling of travel arrangements
  • Prepare, format and quality check documents such as reports, spreadsheets, fee proposal letters, memos, minutes, etc., using Microsoft Office applications
  • Assist the regional business leader in assessing facilities, IS, phone, supplies, or other employee-related needs for the office
  • Monitor the office's budget and the office's administrative costs in a proactive manner
  • Implement cost reduction measures in cooperation with the regional business leader
  • Assists with coordinating office events/meetings, including brown bags, webinars and video conferences
  • Create and route sign-up sheets and evaluations for training events
  • Coordinate with HR Business Partner regarding learning and professional development needs or registration for events
  • Assist the regional business leader in implementing company-wide initiatives
  • Act as a liaison with building managers and regional and corporate staff, and gather information for the regional business leader related to budgeting and contracting for facilities, support services, etc. at the office level
  • Set up and take down equipment for brown bags, webinars and video conferences
  • Verify accurate, complete, and timely invoicing
  • Support daily accounting activities within the office
Basic Qualifications:
  • 5 years of administrative, accounting, or human resources experience
  • Excellent grammar, spelling and overall communication skills, both written and verbal
  • Advanced knowledge of Microsoft Office Suite (Word, Excel, Power Point)
Preferred Qualifications:
  • An Associate's or Bachelor's degree in a relevant field
  • Experience with Bluebeam
  • Previous experience in the engineering/construction industry
Benefits:
  • Medical, Dental, Vision, Disability and Life Insurance
  • Health Savings and Lifestyle Spending Account with employer contribution
  • Support for continuing education and training opportunities
  • Paid Time Off (PTO)/Holiday Pay
  • 401k and Employee Stock Ownership Program (ESOP)
  • Holistic Wellbeing Program with a focus on physical, emotional, financial, career and community health
  • Opportunity for growth with support and mentoring to help with professional goals
  • Anticipated pay range for this position is $25/hr to $34/hr depending on experience.

Potential office locations include: Spokane, WA; Coeur d'Alene, ID