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Administrative Report Coordinator

4 months ago

South Hackensack, United States Omega Environmental Services Full time
Job DescriptionJob Description

Job Description

Overview

We're a small, privately owned environmental consulting firm looking for a friendly and efficient report-writing specialist to join our team. Your main tasks will be writing daily reports, reviewing lab results, managing electronic files, and chatting with clients, project managers, and labs. If you have a knack for writing, great communication skills, and a "can-do" attitude, we'd love to hear from you You should be self-motivated, comfortable juggling multiple tasks, and ready to dive into a fast-paced environment.

Requirements:

  • Excellent prioritization and organizational skills
  • Ability to multi-task in a fast-paced setting
  • Strong interpersonal skills and top-notch written/verbal communication
  • Proficiency in MS Word, including formatting and spelling/grammar checks
  •  

Preferred Background:

  • 1-2 years of technical writing experience (preferred)
  • Experience with proofreading, editing, and technical formatting
  • Intermediate to advanced PC skills, especially in Microsoft Word and Excel
  • General administrative experience with detailed report coordination work

Job Responsibilities:

  • Use pre-made templates in Word/Excel to create new environmental field reports and gather lab reports, drawings, and attachments
  • Organize electronic job folders and verify document uploads
  • Communicate via email and phone with our project management and field staff to confirm details
  • Review incoming lab reports for accuracy in non-technical areas like dates and spelling
  • Work with labs on any necessary report corrections
  • Provide draft reports to our QC Department for review and make any needed corrections, including minor formatting changes
  • Send completed reports to clients and close out job folders
  • Track report progress using Big-Time management software

Benefits:

  • Paid holidays and PTO
  • Company-subsidized health insurance (including HRA)
  • Company-subsidized dental, vision, and disability insurance
  • Company 401k match
  • Profit-sharing plan
  • Bonus program
  • Salary range based on experience

Sound like a good fit? We'd love to chat with you Apply now and join our awesome team.

Company DescriptionAbout us

Omega Environmental Services, Inc. was founded in 1989 when the key personnel of a “Fortune-500′′ company’s environmental engineering division founded their own company. The culture of the new organization is based on providing superior customer service, rapid response, and “turn-key” environmental health & safety services. Our company policy is to earn our client’s trust and respect by providing exceptional client service and consistently high-quality work.

This policy has enabled Omega to work with “Fortune-500′′ companies, health care institutions, and insurance companies on their environmental health & safety projects. In addition to asbestos and lead programs, Omega specializes in OSHA compliance programs, health and safety programs, indoor air quality assessments, and Phase I and II environmental site assessments. We have also been leaders in the industry in microbial consulting, remediation design & oversight. Working with healthcare institutions and hospitals, infection control departments often call us to perform outside quality control or assist in preparation for Joint Commission on Accreditation of Healthcare Organizations (JC) inspections.

At Omega, we are sensitive that our client’s financial resources available to address environmental and health, and safety issues may be limited. Yet the reduction of environmental liability is also critical. At Omega, both cost minimization and limiting environmental exposure are incorporated into our project design criteria.

Since opening, Omega has experienced a health & controlled growth rate of nearly 20% per year, and our professional staff members have diverse backgrounds covering the following disciplines: Environmental Engineering, Industrial Hygiene, Ventilation, Toxicology, Risk Assessment, Air Pollution, Safety, and Environmental Law. Our field staff consists of professionals with undergraduate and advanced degrees and years of experience working with the public and private sectors on environmental projects. Over 80% of our work comes from referrals and repeat business. We have found success by focusing on the needs of our customers without compromising quality or liability-related issues.Company DescriptionAbout us\r
\r
Omega Environmental Services, Inc. was founded in 1989 when the key personnel of a “Fortune-500′′ company’s environmental engineering division founded their own company. The culture of the new organization is based on providing superior customer service, rapid response, and “turn-key” environmental health & safety services. Our company policy is to earn our client’s trust and respect by providing exceptional client service and consistently high-quality work.\r
\r
This policy has enabled Omega to work with “Fortune-500′′ companies, health care institutions, and insurance companies on their environmental health & safety projects. In addition to asbestos and lead programs, Omega specializes in OSHA compliance programs, health and safety programs, indoor air quality assessments, and Phase I and II environmental site assessments. We have also been leaders in the industry in microbial consulting, remediation design & oversight. Working with healthcare institutions and hospitals, infection control departments often call us to perform outside quality control or assist in preparation for Joint Commission on Accreditation of Healthcare Organizations (JC) inspections.\r
\r
At Omega, we are sensitive that our client’s financial resources available to address environmental and health, and safety issues may be limited. Yet the reduction of environmental liability is also critical. At Omega, both cost minimization and limiting environmental exposure are incorporated into our project design criteria.\r
\r
Since opening, Omega has experienced a health & controlled growth rate of nearly 20% per year, and our professional staff members have diverse backgrounds covering the following disciplines: Environmental Engineering, Industrial Hygiene, Ventilation, Toxicology, Risk Assessment, Air Pollution, Safety, and Environmental Law. Our field staff consists of professionals with undergraduate and advanced degrees and years of experience working with the public and private sectors on environmental projects. Over 80% of our work comes from referrals and repeat business. We have found success by focusing on the needs of our customers without compromising quality or liability-related issues.