Office Manager

6 days ago


San Mateo, United States Select Source International Full time
Job DescriptionJob Description

Job Title: Office Manager

Location: San Mateo, CA

Duration: 6+ Months with possible extension

Job Description:The candidate needs to be proactive and resourceful, with a positive demeanor and diplomatic skills, ready to handle daily operational tasks. Availability outside standard office hours, adaptability to rapid changes, and efficient communication are crucialqualities.The preferred candidate will have prior experience in office management, acting as the primary contact for guests, vendors, and property management.

Key Responsibilities:

Provides guidance, security authorizations, and overall support on the premises. Coordinates with facilities in arranging visits, addressing repairs, and handling unexpected problems.

Manages the full scope of functionality for meeting areas. Maintaining supplies, cleanliness, and operability of common spaces, kitchen and conference rooms.

Collaborates with IT department to guarantee the smooth operation of office machinery, printers, and Wi-Fi connections.

Arranges coffee, breakfast, and lunch orders through various phone applications, direct deliveries, pickups, or catering services.

Oversees the relationship with service providers and manages the logistics of mail and package receipt and distribution.

Contributes to special projects and events, which might include scouting locations and preparing research materials.

Provides additional administrative assistance to Chairman’s assistant, when necessary, which includes crafting travel plans, transportation, compiling expense documentation as required.

Key Competencies:

Works autonomously and inventively, needing little oversight to carry out tasks discreetly and efficiently, maintaining a positive attitude and diplomatic approach.

Possesses robust organizational abilities, effectively juggling various tasks and honouring deadlines.

Skilled at dealing with confidential and complex matters with the appropriate level of sensitivity.

Role Requirements:

A minimum of five years of experience in office administration, management or administrative assistance.

Must have an associate's degree in business or liberal arts; a Bachelor’s degree is preferred.

Reliable transportation and a valid California driver's license are required.

Excellent verbal and written communication abilities, with strong attention to detail.

Company DescriptionSelect Source International (SSI) is an IT, Health Care, and Engineering Services consulting firm that has been in business since 1998. SSI consultants have provided exceptional services that have been appreciated by clients, customers, and users alike at several large Fortune 500 companies, mid-size enterprises, and consulting companies.Company DescriptionSelect Source International (SSI) is an IT, Health Care, and Engineering Services consulting firm that has been in business since 1998. SSI consultants have provided exceptional services that have been appreciated by clients, customers, and users alike at several large Fortune 500 companies, mid-size enterprises, and consulting companies.

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