Administration Assistant

4 weeks ago


Piscataway, United States Winston Staffing Services Full time
Job DescriptionJob Description

Long term Hybrid  role supporting a Global Non Profit firm in the Membership Division

  • Serve as a Liaison / support staff assigned to the VP of Membership and Chapters • Assist in logistics and meeting planning for any membership events at conferences • Assist in creating membership brochures and collateral • Generate membership reports for marketing campaigns • Coordinate  to ensure distribution of up-to-date welcome letters to all new  members • Coordinate requests for promo codes offering free or discounted membership, including tracking their effectiveness • Support Chapter services including new-chapter applications and grants program • Provide analysis and benchmarking of reports as needed
  • Monitor Distinguished Lecturer (DL) reimbursements, analyzing DL expenses against  Travel Policy. Send reminders, track spending against budget and regularly update DL chair. Compare spending against budget, analyze root causes of fluctuations, and provide input into annual budgeting process.
  • Monitor activities of volunteer committees related to awards and grants (Society level, TC Level, Chapter Level, ) • Manage Society-level Awards Program - announcements, nominations • Assist Awards Committee chair and members with selection process, including analysis of nominees against awards criteria • Coordinate and liaise with  Awards staff as needed • Create and process necessary A/P paperwork for award winners (checks, wire transfers, supplier adds, supplier invoices) • Produce and distribute award/grant certificates/plaques • Provide administrative support for the Fellows nomination and evaluation process
  • Serve as point of contact for requests, including honoring “right to be forgotten.”
  • Set up Purchase Orders and ensure expeditious expense reimbursement requests including issue resolutions. Analyze reports for any conflicts with  Travel Policy.
  • Perform data gathering, analysis, and issue resolution in support of additional core society business functions as needed (Publications, Conferences, Education.)
  • Other tasks as assigned by the Executive Director

 



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