Administrative Assistant

2 weeks ago


Arlington, United States Magna Specialty Contractors Full time
Job DescriptionJob Description

Administrative Assistant Responsibilities

  • Answer and direct phone calls
  • Organize and schedule appointments.
  • Plan meetings and take detailed minutes.
  • Write and distribute email, correspondence memos, letters, faxes and forms.
  • Assist in the preparation of regularly scheduled reports.
  • Develop and maintain a filing system.
  • Update and maintain office policies and procedures.
  • Order office supplies and research new deals and suppliers.
  • Maintain contact lists.
  • Book travel arrangements
  • Submit and reconcile expense reports.
  • Provide general support to AP/AR/HR
  • Data input,

o    Issuing & tracking of PO’s and verifying pricing on invoices.

o    Ensure material are being charged to the correct project.

o    Track labor hours and productivity for job costing.

o    Generate and verify T&M for billing.

  • Assist in the onboarding process for new hires.
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Requirements and skills

  • Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
  • Bilingual (English & Spanish).
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel, Word and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • High School degree: additional qualification as an administrative assistant or Secretary will be a plus.
  • Experience preferred but willing to train qualifying applicants.


  • Arlington, Virginia, United States SAIC Career Site Full time

    Description SAIC is seeking an Administrative Assistant with an active Secret clearance to work onsite at the Mark Center in Alexandria, VA.The Administrative Assistant will provide Defense Travel System (DTS) support to the Irregular Warfare Technical Support Directorate (IWTSD). This office and its ten subgroups identify and develop new capabilities for...


  • Arlington, United States SAIC Full time

    Description SAIC is seeking an Administrative Assistant with an active Secret clearance to work onsite at the Mark Center in Alexandria, VA. The Administrative Assistant will provide Defense Travel System (DTS) support to the Irregular Warfare Technical Support Directorate (IWTSD). This office and its ten subgroups identify and develop new capabilities for...


  • Arlington, United States Arlington County, VA Full time

    **Position Information**: Arlington County's Department of Human Services (DHS) Aging and Disability Services Division (ADSD) has a unique opportunity for an **Administrative Assistant** to join a dynamic and innovative team of professionals representing core administrative responsibilities. This position will provide administrative support to all ADSD...


  • Arlington, United States Mlt Systems Full time

    PLEASE NOTE: This position is contingent upon contract award. At MLT, we create solutions by empowering our people to fulfill their passion for service. In support of Headquarters, Marine Corps, Programs & Resources, we are seeking an Administrative Assistant Lead with experience in supporting DOD Federal programs; knowledge of...


  • Arlington, United States Pro-Tech Staffing Services, Inc. Full time

    Pro-Tech is hiring immediately for an Administrative Assistant in Arlington, Tx. This is a direct hire role and will be supporting a large Global manufacturing company. If interested, apply below! ResponsibilitiesHandle and coordinate active calendarsSchedule and confirm meetingsEnsure file organization based on office protocolProvide ad hoc support around...


  • Arlington, United States Salcomp Manufacturing USA Full time

    Job DescriptionJob DescriptionJob Title: Administrative AssistantDepartment: OperationsReports To: Site Leader and Department HeadsWork Location: Onsite, Arlington, TexasPay Type: ExemptJob Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to support our senior leader and department heads. The ideal candidate will be a...


  • Arlington, United States Randstad North America, Inc. Full time

    Our client in the solar energy space in Arlington, VA is hiring for a temporary Procurement Administrative Assistant. This contract is slated to last a minimum of 3 months. This individual will be responsible for managing various administrative funct Administrative Assistant, Procurement, Administrative, Assistant, Staffing, Equipment


  • Arlington, United States AMBIT Polyurethane LLC Full time

    Job DescriptionJob DescriptionJoin our team at AMBIT Polyurethane LLC , a leading polyurethane chemical manufacturing company, as an Administrative Assistant. We are looking for a proactive and professional individual to help streamline our office operations and support our dynamic team. This role is ideal for someone who thrives in a busy environment and is...


  • Arlington, United States ROCS Grad Staffing Full time

    This is a great opportunity for a candidate with previous administrative experience looking for a new challenge. We are looking for a quick learner and energetic representative to assist with all reception and administrative duties, coordinating tenant service requests, administration of tenant lease agreements, billing and collecting tenant receivables...


  • Arlington, United States ROCS Grad Staffing Full time

    This is a great opportunity for a candidate with previous administrative experience looking for a new challenge. We are looking for a quick learner and energetic representative to assist with all reception and administrative duties, coordinating tenant service requests, administration of tenant lease agreements, billing and collecting tenant receivables...


  • Arlington, United States ROCS Grad Staffing Full time

    This is a great opportunity for a candidate with previous administrative experience looking for a new challenge. We are looking for a quick learner and energetic representative to assist with all reception and administrative duties, coordinating tenant service requests, administration of tenant lease agreements, billing and collecting tenant receivables...


  • Arlington, United States D.R. Horton, Inc. Full time

    D. R. Horton, Inc., the largest homebuilder in the U.S., was founded in 1978 and is a publicly traded company on the New York Stock Exchange. It is engaged in the construction and sale of high quality homes designed principally for the entry-level an Administrative Assistant, Legal, Administrative, Assistant, Construction


  • Arlington, United States LHH Full time

    LHH is currently seeking an Executive Administrative Assistant for a global technology firm in Arlington, VA. Qualified candidates must have a bachelor’s degree and at least five years of executive administrative support experience to be considered. As the Administrative Assistant, you will perform complex calendar management, conduct travel arrangements,...


  • Arlington, United States LHH Full time

    LHH is currently seeking an Executive Administrative Assistant for a global technology firm in Arlington, VA. Qualified candidates must have a bachelor’s degree and at least five years of executive administrative support experience to be considered. As the Administrative Assistant, you will perform complex calendar management, conduct travel arrangements,...


  • Arlington, United States DevTech Systems, Inc. Full time

    About Us: DevTech Systems, Inc. (DevTech) is an international consulting firm dedicated to development, with 40 years of experience providing advisory services and technical assistance to government, private sector, and civil society stakeholders in more than 100 countries. DevTech core practice areas include: Monitoring Evaluation, Research and Learning;...


  • Arlington, United States TTI LABS Full time

    Job DescriptionJob DescriptionWe are seeking a Receptionist Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Greet and assist onsite guestsAnswer inbound telephone callsOrganize and file documentsPerform all other office tasksSend and recieve emails as...


  • Arlington, United States Manning Personnel Group, Inc. Full time

    A Health and Life Sciences Company in the Arlington, MA area is seeking a personable Receptionist/Administrative Assistant to join their team! This person will handle a variety of administrative tasks, support high level professionals within the company, ensure the office runs smoothly, and work on additional special projects as needed. Please note this...


  • Arlington, United States Manning Personnel Group, Inc. Full time

    A Health and Life Sciences Company in the Arlington, MA area is seeking a personable Receptionist/Administrative Assistant to join their team! This person will handle a variety of administrative tasks, support high level professionals within the company, ensure the office runs smoothly, and work on additional special projects as needed. Please note this...


  • Arlington, United States Global Language Center Full time

    **Global Language Center (GLC) has been working with the State Department for the last 13 years providing foreign language training for new and continuing Foreign Service Officers, Diplomats and Ambassadors.** **Duties include or are comparable to**: - Carries out recurring office procedures independently and selects the guideline or reference that fits...


  • Arlington, United States Ads Federal, Inc. Full time

    Job Type Full-timeDescriptionAllegient Defense is a Small Business providing technically oriented services from program management to advanced systems integration and engineering. We support Government and prime system integrators with engineering and management expertise. Allegient Defense helps clients with challenging Science & Technology, Engineering...