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Administrative Assistant

4 months ago

Syracuse, United States Melvin & Melvin, PLLC Full time
Job DescriptionJob Description

Summary

The Administrative Assistant – Legal Collections is responsible for the day-to-day clerical operations and generation of documents and docketing in our Collections Department, including monitoring of calendars and deadlines. This position requires an ability to work well under pressure and time constraints, and a willingness to become familiar with court rules and procedures. 

Critical features of this job are described under the headings below. They may be subject to change at any time due to reasonable accommodation or other reasons.

 Essential Duties and Responsibilities

·         Filing of documents and scheduling dates for court appearances including e-filing  – in accordance with the Attorney’s existing schedule

·         Keep accurate diary logs of tasks completed and tasks remaining to be completed

·         Prepare and mail various documents as assigned with software data merge

·         Update forms and document templates as needed

Competencies

The following are competencies required to be successful in this position: 

·         Ability to analyze, organize and prioritize case information.

·         Ability to work with team members as well as independently to ensure that attorneys are satisfied with calendaring procedures; includes the desire to understand internal concerns and build trust.

·         Diligence, ability to apply organizing strategies to ensure tasks are prioritized and resources are used effectively and efficiently; ability to set priorities with minimum level of direct supervision.

·         Effective Communication (Written and Verbal), ability to communicate clearly and coherently, interpreting information and adapting communication to suit particular situations and audience needs.

·         Ethics, keeps employee and firm client information confidential at all times; understands and implements general rules of ethical behavior applicable to legal personnel.

·         Interpersonal Skill, ability to build rapport and collaborative relationships across the firm, administrative departments and practice groups.

·         Technology Skills, proficiency in Microsoft products, WordPerfect and ability to operate office technology such as photo copiers and fax machines. 

 

Education and/or Experience

High School Diploma

Company DescriptionMelvin & Melvin, PLLC established in 1921 has been representing Syracuse for over 100 years. Our office is located in the heart of downtown Syracuse near many restaurants and local attractions. Parking is available at garages and parking lots located near our offices for a monthly fee.Company DescriptionMelvin & Melvin, PLLC established in 1921 has been representing Syracuse for over 100 years. Our office is located in the heart of downtown Syracuse near many restaurants and local attractions. Parking is available at garages and parking lots located near our offices for a monthly fee.