Accounting / Administrative Assistant

3 weeks ago

Pasadena, United States Express Employment Professionals Full time $20 - $23
Job DescriptionJob Description

Job Summary:
We are looking for a dedicated and detail-oriented Accounting / Administrative Assistant to join our dynamic team. This role is a hybrid position that combines accounting responsibilities with accounts receivable duties, receptionist tasks, and general administrative support. The ideal candidate will be responsible for processing accounts payable, performing account reconciliations, managing data entry, and providing exceptional customer service while handling front desk operations. If you're organized, love working with numbers, and enjoy interacting with people, this might be the perfect role for you

Key Responsibilities:

Accounting Duties:

  • Accounts Receivable:
    • Generate and send invoices to customers.
    • Track incoming payments and apply them to customer accounts.
    • Follow up on overdue accounts and assist with collections.
    • Reconcile customer accounts to ensure accurate records.
  • Accounts Payable:
    • Match PO receipts to vendor invoices.
    • Enter payables into the ERP system.
    • Assist with vendor payments and sales tax calculations.
    • Create POs in the ERP system as needed.
  • Perform account reconciliation using Excel.
  • Handle credit card coding and receipt collection.
  • Assist with financial closing and audits.
  • Support customer billing processes.

Administrative & Reception Duties:

  • Answer and direct phone calls with professionalism and courtesy.
  • Greet and assist clients and visitors, ensuring a positive first impression.
  • Manage filing, recordkeeping, and general office organization.
  • Receive and distribute mail and packages.
  • Order supplies for various departments.
  • Assist with HR tasks and other departments as needed.
  • Make coffee and help maintain a tidy office environment.

Why Apply?

  • Enjoy every other Friday off, providing an excellent work/life balance.
  • Competitive pay with outstanding benefits, including 401k match.
  • Join a supportive team with a casual dress code.
  • Work in a dynamic environment where your contributions are valued.

What We Are Looking For:

  • Detail-Oriented: Strong attention to detail and an aptitude for numbers.
  • Accounting Knowledge: Understanding of bookkeeping and accounting principles.
  • Tech-Savvy: Proficient with Microsoft Office Suite, particularly Excel.
  • Customer-Focused: Excellent interpersonal and customer service skills.
  • Professionalism: Ability to remain courteous and professional at all times.
  • Organized: Basic understanding of administrative and clerical procedures and systems.
  • Efficient: Ability to type quickly and accurately.

Ready to Apply?
If you're ready to join a team that values your skills and offers a balanced work environment, we want to hear from you Apply today to become part of our growing company.

Company DescriptionExpress Employment Professionals is one of the top staffing companies in the U.S. and Canada. Every day, we help people find jobs and provide workforce solutions to businesses. Express provides a full range of employment solutions that include full-time, temporary, and part-time employment in a wide range of positions, including professional, commercial, and administrative.

We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring OrdinanceCompany DescriptionExpress Employment Professionals is one of the top staffing companies in the U.S. and Canada. Every day, we help people find jobs and provide workforce solutions to businesses. Express provides a full range of employment solutions that include full-time, temporary, and part-time employment in a wide range of positions, including professional, commercial, and administrative.\r
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We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance

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