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Administration Assistant

2 months ago

Los Angeles, United States PDS Inc Full time
Job DescriptionJob Description

This individual will provide support for the purchasing of materials, equipment, supplies and services necessary to support the company strategic plan. The continuous and intermittent functions that are conducted relate strongly to the specialties of the unit, and this individual must be familiar with administrative conventions and practices for the specialties.

Tasks that are performed may involve complex documents, spreadsheets, reports, and presentations as well as completion of specialty-specific templates and forms.  Principals provide most substance for such materials, but the incumbent will be required to compose relatively common and straightforward correspondence items, and to insert standardized elements into specified formats.

Responsibilities:

  • Reconcile the weekly RFQs
  • Present completed RFQ packages to Buyer/Planner
  • Open Purchase Order follow up:
    • Reporting, filing, cadence calls
  • Defense Priorities & Allocations System (DPAS) Acknowledgment and updating rating to PO lines and notifying suppliers
  • Assist with resolving AP payment issues
    • receiving issues, wrong addresses, pricing
  • Review and maintain Outlook folders
  • Trade Secret compliance
  • Inspection support
  • New supplier request onboarding and maintaining existing supplier accounts.

Qualifications:

·        At least 2 years of relevant and progressively skilled full-time work experience.

·        Directly relevant Associate Degree.

·        Basic office skills.

·        SAP experience and ability to speak to T codes

·        Interpersonal relations.

·        Use of a wide range of automated office and information technology-based equipment are needed.

·        As office equipment technology and software evolves, the incumbent is expected to remain proficient with advances up to the level of service described for this position. 
 

Company DescriptionOur team of experienced recruiters works directly with you to understand your skills, abilities and what environment is ideal for you.Company DescriptionOur team of experienced recruiters works directly with you to understand your skills, abilities and what environment is ideal for you.