Administrative Assistant

4 weeks ago


Los Angeles, United States Collabera Full time
Job Description: Duties:
  • Working under general supervision, organizes, plans and performs a variety of clerical and administrative support duties, such as (but not limited to:
  • Receiving/screening/directing phone calls//e-mails; making travel arrangements; scheduling appointments; arranging meetings; preparing correspondence/reports/documents/presentations; coordinating execution of contracts; submitting invoices to finance; coordinating publication clearance, submission and review; collecting/distributing data; and maintaining paper/electronic filing systems.
  • Problems involve recurring, routine situations; usually refers more complex problems to supervisor or more senior level personnel.
  • Assists with calendar management, travel arrangements, expense reports, invoice processing and other administrative tasks as required.
  • Assists with administrative support for meeting planning, townhalls, and agenda management for weekly, monthly, and quarterly leadership team meetings.
  • Assists with tracking department activities and key metrics including changes in org charts, budget/invoices, quarterly progress against goals, completion of assigned trainings, vacation utilization, and travel.
  • Assembles, and analyzes information; prepares reports, agendas, correspondence and memoranda as guided by general Abbott, Division and site policies and practices.   
  • Organizes, prepares, and maintains department files, records, documentation, presentations, and other associated materials as directed.
  • Organizes, prepares, and maintains copies of vendor contracts.
  • Orders and maintains the office supply inventory for the department.
  • Resolves and/or facilitates resolution of problems including identifying causes of problems to prevent re-occurrence of problems.
Required Qualifications:
  • High School Diploma/GED
  • Minimum 3 years previous administrative experience or equivalent.
  • Proficiency with Office Suite (Excel, Word, PowerPoint, Outlook)
  • Organizational skills, attentiveness to detail and the ability to work under general supervision.
  • Intermediate to advanced knowledge of Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.  

Pay Range : $24/hr - $28/hr

 

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