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Office Administrator

2 months ago

Southlake, United States Variosystems Inc Full time
Job DescriptionJob Description

Position Summary:

The Office Administrator will be responsible for ensuring the efficient operation of the office by providing administrative support to the management team, handling receptionist duties, managing communications, performing lower facilities tasks, and overseeing vendor management and contracts. The ideal candidate will possess excellent organizational skills, a proactive attitude, and the ability to multitask effectively.

Key Responsibilities:

Receptionist Duties:

 Greet visitors and direct them to the appropriate personnel.

 Answer and direct incoming phone calls in a professional manner.

 Manage incoming and outgoing mail and deliveries.

Administrative Support:

 Provide administrative assistance to the management team, including scheduling meetings, preparing documents, and maintaining records.

 Coordinate and assist with company events and meetings.

Communications:

 Serve as the primary point of contact for internal and external communications.

 Distribute company communications as needed.

 Manage and update company contact lists and directories.

Vendor Management and Contracts:

 Manage relationships with office vendors and service providers.

 Monitor and track vendor performance to ensure compliance with agreements.

Marketing Support:

 Assist with light marketing tasks

Human Resources Support:

 Assist with various human resources tasks in a professional manner.

Qualifications:

 High school diploma or equivalent; Associate's or Bachelor’s degree in Business Administration or related field preferred.

 Minimum of 2 years of experience in an administrative or office support role.

 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

 Excellent verbal and written communication skills.

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 Strong organizational and time management skills.

 Ability to work independently and as part of a team.

 Attention to detail and problem-solving skills.

Work Environment:

This job operates in a professional office environment. The role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.