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Executive Assistant

2 months ago

Miami, United States Large U.S. Multinational Corporation Full time
Job DescriptionJob Description

Executive Assistant

COMPENSATION: Competitive base salary commensurate with experience up to $115K base, plus well-paid overtime, bonus, training classes, generous vacation package and comprehensive benefits package in a noted work environment in a large multinational.

LOCATION: Miami, FL

KEY RESPONSIBILITIES:

  • Support a Senior Executive with heavy travel arrangements, administrative support and scheduling oversight
  • Provide gatekeeping and word processing support to Partner
  • Maintain regular communication with foreign clients via email and phone
  • Assist Partner with overseeing and facilitating the day-to-day activities of junior associate and staff
  • Type and edit documents quickly and accurately, proofreading for content and typographical errors; prepare and edit presentations
  • Take detailed notes during key meetings; prepare minutes for meetings
  • Answer telephone calls, taking messages or providing information as appropriate to clients

REQUIREMENTS:

  • Bachelor’s Degree required
  • 5+ years of previous executive or administrative assistance experience in a law firm or professional services environment
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook)
  • Ability to prioritize and coordinate work, maintain confidentiality, and think critically and analytically under pressure
  • Excellent written, oral and interpersonal skills
  • Ability to work productively and cooperatively with all levels of staff