Administrative Assistant

4 weeks ago


Beaumont, United States Industrial Company Full time
Job DescriptionJob Description

Office Assistant
Location: Beaumont, TX
Pay Range: $18 - $20 hr.
Temp to Hire

  • Perform various administrative duties, including answering phones, taking accurate information, filing, making copies, scanning documents, and maintaining office supplies.
  • Provide general support to visitors and keep weekly safety meeting minutes.
  • Schedule safety training sessions (HASC, SCTC, ISTC) and order drug tests (FMCSA Random and WTR when needed) through DISA.
  • Complete timesheets and submit every Monday morning, including any time-off request forms.
  • Handle billing invoices daily to customers using QuickBooks and Contractor Foreman, addressing customer inquiries about invoicing, payments, and credits, and processing credit cards via QB.
  • Ensure all relevant documents such as purchase orders, customer account changes, tax forms, or official letters are attached to QB and kept up-to-date.
  • Manage vendor invoices by verifying packing lists, coding invoices, and posting them to QB.
  • Assist the Vice President and technicians with scheduling, quoting, and general duties while they are out of the office.

If you are a self-starter, passionate, helpful, self-motivated, and understand a sense of urgency, we want to talk to you 

#1815

Company DescriptionGreat company culture and team environmentCompany DescriptionGreat company culture and team environment

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