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Fleet Administrative Assistant

3 months ago

East Chicago, United States Midwestern Electric, LLC. Full time
Job DescriptionJob Description

Job Summary:

The Fleet Administrative Assistant will assist the Fleet Manager and mechanics in  their ability to perform maintenance and repairs on vehicles and equipment. 

Duties/Responsibilities:

·        Review driver’s daily inspection reports;

·        Completing purchase orders;

·        Coordinate vehicle plates and stickers;

·        Review and update WEX gas cards;

·        Receive and review driver’s alert updates;

·        Provide complete administrative support services for the Fleet Department;

·        Manage our annual registration renewals, truck inspections for entry and exit from the company;

·        Entering vehicle & equipment moves and new purchases;

·        Adding GPS updates to Fleetio and repairs;

·        Managing of titles and documentation of used equipment acquired by the company;

·        Title work, Registrations, Plating of fleet equipment;

·        Ordering of parts, tools, equipment;

·        Other duties as assigned.

 

Required Skills/Abilities:

·        Must demonstrate ability to work effectively in a team environment;

·        Must prioritize in a fast paced multi-task environment;

·        Must demonstrate integrity and professionalism;

·        Above average proficiency in Microsoft Office and database work;

·        Must build positive working relationships with multiple levels of employee and management;

·        Must possess excellent verbal and written communication skills;

·        High level of accuracy is expected;

·        Accounting background is a plus, but not required;

·        Must possess excellent organizational skills;

·        Knowledge of medium duty to heavy duty truck and equipment is a plus;

·        Must demonstrate commitment to company values;

·        Must follow-up on tasks and assignments in a timely manner;

·        Must comply with all operating policies, procedures, executed Plans, and Programs;

·        Must think strategically, make sound decisions, and produce accurate and timely results;

·        Must work with minimal supervision.

 

Education and Experience:

·        High school diploma or equivalent required.

·        Related experience preferred.

 

Physical Requirements:

·        Must be able to work safely in a noisy area with many odors present.

·        Prolonged periods sitting at a desk and working on a computer.

·        Must be able to lift up to 15 pounds at times.

 

We are an equal opportunity employer. In accordance with anti-discrimination law, it is the purpose of this policy to effectuate these principles and mandates. Our company prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, housing status, and / or any other characteristic protected by law. We conform to the spirit as well as to the letter of all applicable laws and regulations.

 

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