Administrative Assistant Office Support
3 weeks ago
Join UP We are lighting the path home, one person at a time.
Job Summary
Reporting to the Executive Administrative Assistant (EAA), the Administrative Assistant Office Support (AAOS) will provide a wide range of clerical support including scheduling, conference room set-up, data entry, and project work as assigned. Always striving to deliver work on time and solve problems quickly and seek assistance when needed. The AAOS will also provide front desk coverage at the Organization’s administration office. The AAOS will be an active listener and provide high-quality customer service and respond by exhibiting cross-cultural awareness with the ability to promote and contribute to an equitable and inclusive anti-racist organizational culture and environment.
Key Responsibilities & Essential Functions
- Prepares general reports, correspondence, memos, etc., for the Executive Administrative Assistant and other Sr. Leadership staff as assigned.
- Inputs computer information including posting of purchase orders, and other data inputs.
- Performs clerical tasks and accurate data input in multiple systems by following instructions and/or written procedures.
- Files paperwork and mails correspondences.
- Completes inventories and orders office supplies.
- Maintains office cleanliness.
- Communicates with building maintenance, when needed.
- Operates office equipment.
- Coordinates Sr. Leadership Meetings including preparation and dissemination of agendas, meeting attendance and meeting minutes.
- Provides coverage of the Administration office reception desk as needed.
Communication
- Communicates verbally and in writing in a professional manner at all times.
- Attends staff meetings, training, and supervisory sessions as required.
- Performs all other duties as assigned and as required.
Qualifications, Education and Experience
- Associate degree required. Or an Administrative Assistant Certificate with a high school diploma, GED/TASC is required.
- At least 1-2 years of administrative and clerical experience required.
- NYS Notary Public. Preferred.
- Experience working in a social service setting such as with persons experiencing homelessness, mental illness, and/or substance use population preferred.
Skills & Competencies
- Proficiency in Google Suite & Microsoft 365, Videoconference, & technical online skills.
- Excellent interpersonal skills and ability to work as both part of a team and independently.
- Strong written and verbal communication skills.
- A proactive person-centered approach.
- Experience in working with diverse communities.
- Foreign language is a plus.
Capabilities
- Desire to perform the essential functions of this job.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Comfortable with using public transportation to travel to and from various program sites.
Urban Pathways offers a comprehensive benefits package designed to support the well-being and professional growth of our employees.
These benefits include:
- Healthcare Coverage: Medical, dental, and vision insurance plans to keep you and your family in good health.
- Retirement Savings: A 403(b) plan and a 401(a) with employer annual contribution to help you plan for a secure financial future.
- Paid Time Off: Generous paid time off, including vacation, holidays, and personal days.
- Professional Development: Opportunities for continuous learning and professional development to enhance your skills and advance your career.
- Flexible Work Arrangements: Work-life balance is important to us, and we offer flexible work arrangements to accommodate your needs.
- Wellness Programs: Employee wellness programs, including fitness initiatives and mental health support.
- Employee Assistance Program (EAP): Confidential counseling and support services for personal or work-related issues.
- Employee Recognition: Recognition programs to celebrate and reward outstanding contributions.
-
Administrative Assistant
3 weeks ago
New York, United States The Assistant Company Full time_**Please read the entire ad before applying.**_ The Assistant Company has been retained by a high-profile New York Executive to find a RELIABLE part-time 2nd administrative assistant to work out of the home office of their New York residence. This is more of a junior admin position and you would report to the current senior administrative assistant and...
-
New York, United States NYS Office of Mental Health Full timeIf you value job security, work life balance, and opportunities for growth, join us at the New York State Office of Mental Health as an Administrative Assistant 1 to receive all of that and more! **Who We Are**: New York State has a large, multi-faceted mental health system that serves more than 700,000 individuals each year. OMH operates psychiatric...
-
Political Section Administrative Officer
2 weeks ago
New York, United States Foreign & Commonwealth Office Full timeJob Description (Roles and Responsibilities) **Main purpose of job**: This is an exciting opportunity for an active and dynamic person to work at the forefront of international diplomacy and in the heart of the British Government’s Mission to the United Nations (UKMIS NY). You will act as **Political Section Administrative Officer** and executive...
-
Administrative Assistant
2 weeks ago
New York, United States Phaxis - Support Services Full timeJob DescriptionJob DescriptionWe are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Strong communication skills both written and verbal) and strong computer skills required.Responsibilities:Draft correspondences and other formal documentsPlan and schedule...
-
office assistant
2 weeks ago
New York, United States Phaxis - Support Services Full timeJob DescriptionJob DescriptionWe are seeking an Office Assistant to join our team! You will perform administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop and implement organized...
-
Administrative / Office Assistant
1 week ago
New York, United States Stonegate Group LLC Full timeJob DescriptionJob DescriptionWe are looking for an experienced Office Assistant who will organize the daily administrative operations of the company.You should be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. We also expect you to be comfortable working with a high degree of attention to...
-
New York, United States Children & Family Services, Office of Full timeMinimum Qualifications Transfer: One year of permanent competitive or 55b/c service in this title or in a title eligible for 70.1 transfer; A two-year traineeship (Administrative Assistant Trainee 1 & 2 NS= Grade 8 and 10 and leading to Administrative Assistant 1, Grade 11) is available. Trainees will be required to take four mandatory courses the first...
-
New York, United States Children & Family Services, Office of Full timeMinimum Qualifications Transfer: One year of permanent competitive or 55b/c service in this title or in a title eligible for 70.1 transfer; A two-year traineeship (Administrative Assistant Trainee 1 & 2 NS= Grade 8 and 10 and leading to Administrative Assistant 1, Grade 11) is available. Trainees will be required to take four mandatory courses the first...
-
Office Administrative Assistant
5 days ago
New York, United States AC Lion Full time**Office Administrative Assistant, CPA firm** - **On-site in NYC** (near Empire State Building) - **Part-time **(ability to become Full-Time) - **Proficiency in Hebrew a must** Our client is a CPA firm specializing in providing comprehensive financial and tax services to international clients, particularly Israeli individuals and businesses moving to the...
-
Administrative Assistant 1
3 days ago
New York, United States Mental Health, Office of Full time**Minimum Qualifications** Minimum Qualifications: Administrative Assistant 1 - Minimum Qualifications Substitution: Certification (e.g. IAAP Certified Administrative Professional) or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of...
-
Office Administrative Assistant
3 weeks ago
New York, United States Air China Limited Full time**Air China Limited (New York office)-Administrative Assistant (Full-Time)** **A. Position**:Office Administrative Assistant - Location: New York, NY - Work Time: 8:30-17:00 **B. Qualifications/Requirements**: - Bachelor’s degree or above - Fluent in both English and Mandarin Chinese - Strong proficiency in using Microsoft Office Products (Word, Excel,...
-
administrative / office assistant
4 weeks ago
New York, New York, United States JESSILYN PERSONNEL INC Full timeAdmin / Office Asst. New Jersey JOB Full time or Freelance, $15- $18.00 Hr. Administrative Assistant 36-year-old Fashion recruiting agency is opening an office on Bridge Ave Point Pleasant Borrow This will be a great opportunity to learn how to become a HR, or personnel Recruiter.Fast paced boutique Fashion agency executive search firm is looking for an...
-
administrative / office assistant
2 weeks ago
New York, New York, United States JESSILYN PERSONNEL INC Full timeAdmin / Office Asst. New Jersey JOB Full time or Freelance, $15- $18.00 Hr. Administrative Assistant 36-year-old Fashion recruiting agency is opening an office on Bridge Ave Point Pleasant Borrow This will be a great opportunity to learn how to become a HR, or personnel Recruiter.Fast paced boutique Fashion agency executive search firm is looking for an...
-
Office Administrator
2 weeks ago
New York, United States Ascendo Resources Full timeWe are currently seeking a detail-oriented and highly organized Office Administrative Assistant to join our team. This position offers the potential for growth and transition to a permanent role based on performance and business needs. As an Administrative Assistant, you will provide crucial support in maintaining the smooth functioning of our business and...
-
Office Administrator
2 weeks ago
New York, United States Ascendo Resources Full timeWe are currently seeking a detail-oriented and highly organized Office Administrative Assistant to join our team. This position offers the potential for growth and transition to a permanent role based on performance and business needs. As an Administrative Assistant, you will provide crucial support in maintaining the smooth functioning of our business and...
-
Administrative Support Assistant
2 months ago
New York, United States Thompson Coburn LLP Full timeThompson Coburn, a large full-service law firm with offices in eight (8) cities across the U.S., is in search of an Administrative Support Assistant / Legal Administrative Assistant Trainee to fill a full-time non-exempt position in its New York office. With over 400 attorneys and experience in 50 areas of law, Thompson Coburn is regularly recognized for...
-
Administrative Officer
2 weeks ago
New York, United States Veterans Health Administration Full timeSummary The incumbent position is located at the New York Campus VA Medical Center, New York Harbor Health Care System (NYHHCS), Department of Veterans Affairs in the office of Health Administration Service, an administrative service that supports a plethora of clinical functions. Health Administration Service (HAS) is also knowns as the business...
-
Administrative Officer
2 months ago
New York, United States Veterans Health Administration Full timeSummary The incumbent position is located at the New York Campus VA Medical Center, New York Harbor Health Care System (NYHHCS), Department of Veterans Affairs in the office of Health Administration Service, an administrative service that supports a plethora of clinical functions. Health Administration Service (HAS) is also knowns as the business...
-
Office Administrator
4 weeks ago
New York, United States Abacus Full timeDescription/Comment: TEMPORARY ROLE - FILL LOA Job Title: Office Administrator Hours: 40 per week Brand: Shared Services - Facility Start Date: ASAP Duration: 4-6 mos Location Address: 100% ONSITE (No remote work0 GENERAL FUNCTION Organizes, coordinates and implements office process and procedures in order to ensure organizational effectiveness and...
-
Law Office Administrative Assistant
2 days ago
New York, United States Allyn and Fortuna LLP Full time**Allyn & Fortuna LLP** **Law Office Administrative Assistant (Part-time)** **New York, NY (On Site)** Allyn & Fortuna (A&F) is a small collegial law firm located in midtown New York City. Founded in 1990, clients include Fortune 500 companies, regional and closely held businesses. Our practice includes commercial litigation, employment law,...
