Office Administrator

2 weeks ago


New York, United States Abacus Full time

Description/Comment: TEMPORARY ROLE - FILL LOA
Job Title: Office Administrator
Hours: 40 per week
Brand: Shared Services - Facility
Start Date: ASAP
Duration: 4-6 mos
Location Address: 100% ONSITE (No remote work0

GENERAL FUNCTION
Organizes, coordinates and implements office process and procedures in order to ensure organizational effectiveness and efficiency. Supports prints device and mail services, office and supply inventory mgt, conference room/AV support and general office admin support. Energetic experienced professional who is able to wear multiple hats. Needs experience in handling a wide range of administrative and executive support related tasks and able to work independently. Well organized, flexible and enjoys the administrative challenges of supporting an office of diverse employees.

MAJOR DUTIES AND RESPONSIBILITIES

PRINT DEVICE & MAIL/SHIPPING & RECEIVING SERVICES
Print Device
• Deliver paper for office equipment such as printers, copiers and fax machines
• First responder for a print device issues
• Ensure proper maintenance and usage of all equipment and supplies.
Mail/Shipping & Receiving
• Verify, sign and record all incoming/outgoing Accountable Mail, i.e., FedEx, DHL, UPS, Express, Registered, Certified, Insured and Custom Design Mail.
• Deliver and obtain signature for all Accountable Mail pieces
• Handle "rush " pick-up/delivery requests for internal and outgoing correspondence (Business use only)
• Maintain and provide specialized mailing forms i.e. Express, Registered, Certified and Insured
• Daily interaction with other vendors to ensure that procedures and work standards relating to Mail Center operations are maintained (ex. FedEx, DHL, US Government Client, UPS, Couriers, Neopost, Staples, Iron Mountain,).
• Provide vendors with updated address to improve accuracy of incoming mailings

CONFERENCE CENTER SUPPORT
• Coordinates audio-visual equipment and prepares facility for meeting (including Skype, WebEx, teleconference and VTC)
• Ensure proper maintenance and usage of all equipment and supplies

OFFICE & FOOD SUPPLY MANAGEMENT
• Establish and maintain par levels for all required basic office supplies throughout the building
Manage Floral and Beverage Supply Vendors
• Manage supply storage areas for distribution among all floors.
• Maintain clean and organized Supply stops and Storage areas where applicable (Copier/Kitchenette Room)
• Responsible for the acquisition of conference room supplies (pens, notepads, flip chart pads and pens, dry erasers, etc.).
• Maintain, clean,organize and re-fill coffee and water machines on all floors.
• Maintain par levels for all required coffee and water supplies throughout the building

OFFICE SUPPORT SERVICES
• Assist with special projects as needed e.g. employee restacks, desk moves and locker requests
• Preparing business correspondence, agendas, and presentations, typically using Microsoft Office (Word, Excel, PowerPoint, Access, Outlook)
• Scheduling and coordinating meetings, events and other similar activities
• Orders catering for meetings
• Oversee daily attendance and desk reservations
• Submit gift card incentives and business card orders Start Time: 12:00 AM Hours: 8:00am to 5:00pm Location: NY office: 420 5th avenue, New York NY New York NY 10018 Education: Discipline Education Level dministrative & Office Support Bachelors Degree (Any Discipline) dditional Job Details: BASIC QUALIFICATIONS Bachelor's Degree from accredited institution Minimum 3-5 years of administrative experience Skills Exceptional customer service skills Excellent interpersonal and communication skills (written and verbal) Ability to handle multiple tasks, projects with competing priorities and tight deadlines (Priortizing tasks based on importance and urgency) Strong organizational skills Acute attention to detail Strong adaptability, flexibility and resourcefulness while maintaining a professional attitude Must be a team player Proficient in Microsoft Office (Word, Powerpoint, Excel) Tech Savvy Must be able to lift 50 pounds GENERAL / COMMUNICATION • Identify, evaluate, research, and recommend solutions to office services related issues and problems. • Coordinating between departments and operating units in resolving day-to-day administrative and operational problems • Assisting with all aspects of administrative management, directory maintenance, logistics, equipment and storage • Actively participate in Emergency Fire Warden Safety program for campus locations.



  • New York, United States Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) **Main purpose of job**: This is an exciting opportunity for an active and dynamic person to work at the forefront of international diplomacy and in the heart of the British Government’s Mission to the United Nations (UKMIS NY). You will act as **Political Section Administrative Officer** and executive...

  • Office Administrator

    2 weeks ago


    New York, United States Gan Aliya & Bnos Aliya Full time

    Office Administrator The Office Administrator will hold the responsibility to maintain the orderly and smooth functioning of our school. The Office Administrator must be a role model both in and out of school living a Torah lifestyle with appropriate with appropriate and.. The Office Administrator provides consistent, confidential, and professional...

  • Office Administrator

    2 weeks ago


    New York, United States LevelUP HCS Full time

    As an Office Administrator, you will oversee organization, coordinate and manage administration duties, office procedures, and day-to-day office needs. The Office Administrator will work closely with the Management Team and have a diverse set of duties and responsibilities, which include: Client Services • Answering and corresponding to incoming phone...


  • New York, United States LevelUP HCS Full time

    As an Office Administrator, you will oversee organization, coordinate and manage administration duties, office procedures, and day-to-day office needs. The Office Administrator will work closely with the Management Team and have a diverse set of duties and responsibilities, which include: Client Services Answering and corresponding to incoming phone calls...

  • Office Administrator

    2 weeks ago


    New York, United States LevelUP HCS Full time

    As an Office Administrator, you will oversee organization, coordinate and manage administration duties, office procedures, and day-to-day office needs. The Office Administrator will work closely with the Management Team and have a diverse set of duties and responsibilities, which include: Client Services • Answering and corresponding to incoming phone...

  • Office Administrator

    2 weeks ago


    New York, United States LevelUP HCS Full time

    As an Office Administrator, you will oversee organization, coordinate and manage administration duties, office procedures, and day-to-day office needs. The Office Administrator will work closely with the Management Team and have a diverse set of duties and responsibilities, which include: Client Services • Answering and corresponding to incoming phone...


  • New York, United States Hexis International Full time

    Company DescriptionHexis International is dedicated to creating a positive and lasting impact on individuals and communities. Our mission is to inspire and empower people to make a difference in the world. We believe that even small actions can lead to significant change. With a focus on social solidarity and freedom, Hexis International strives to foster a...


  • New York, United States Hexis International Full time

    Company DescriptionHexis International is dedicated to creating a positive and lasting impact on individuals and communities. Our mission is to inspire and empower people to make a difference in the world. We believe that even small actions can lead to significant change. With a focus on social solidarity and freedom, Hexis International strives to foster a...

  • Office Administrator

    21 hours ago


    New York, United States Ascendo Resources Full time

    We are currently seeking a detail-oriented and highly organized Office Administrative Assistant to join our team. This position offers the potential for growth and transition to a permanent role based on performance and business needs. As an Administrative Assistant, you will provide crucial support in maintaining the smooth functioning of our business and...


  • New York, United States Veterans Health Administration Full time

    Summary The incumbent position is located at the New York Campus VA Medical Center, New York Harbor Health Care System (NYHHCS), Department of Veterans Affairs in the office of Health Administration Service, an administrative service that supports a plethora of clinical functions. Health Administration Service (HAS) is also knowns as the business...

  • Office Administrator

    2 weeks ago


    New York, United States Buchanan Legal Professional Services Full time

    We're seeking an Office Administrator for an industry-leading Am Law firm to oversee operations at their vibrant New York City office. This role involves managing day-to-day functions and collaborating with office partners, direct reports, and key personnel to ensure outstanding customer service and administrative support. With a focus on office management...

  • Office Administrator

    2 weeks ago


    New York, United States Buchanan Legal Professional Services Full time

    We're seeking an Office Administrator for an industry-leading Am Law firm to oversee operations at their vibrant New York City office. This role involves managing day-to-day functions and collaborating with office partners, direct reports, and key personnel to ensure outstanding customer service and administrative support. With a focus on office management...

  • Office Administrator

    2 weeks ago


    New York, United States Buchanan Legal Professional Services Full time

    We're seeking an Office Administrator for an industry-leading Am Law firm to oversee operations at their vibrant New York City office. This role involves managing day-to-day functions and collaborating with office partners, direct reports, and key personnel to ensure outstanding customer service and administrative support. With a focus on office management...


  • New York, United States Bernard Nickels & Associates Full time

    Job Title: Office AdministratorType: Contract AssignmentStart Date: ASAPEnd Date: 4 to 6 monthsLocation: NYC - 100% ONSITEHours: 40 per weekMax Pay: $30/hourGeneral FunctionOrganizes, coordinates and implements office process and procedures in order to ensure organizational effectiveness and efficiency.Supports prints device and mail services, office and...


  • New York, United States Bernard Nickels & Associates Full time

    Job Title: Office AdministratorType: Contract AssignmentStart Date: ASAPEnd Date: 4 to 6 monthsLocation: NYC - 100% ONSITEHours: 40 per weekMax Pay: $30/hourGeneral FunctionOrganizes, coordinates and implements office process and procedures in order to ensure organizational effectiveness and efficiency.Supports prints device and mail services, office and...

  • Office Administrator

    2 weeks ago


    New York, United States Alantra Full time

    Alantra is an independent global mid-market financial services firm providing investment banking, asset management, and private capital services to companies, families, and investors operating in the mid-market segment. The Group has over 650 professionals across Europe, the US, Latin America, and Asia. Its Investment Banking division provides independent...

  • Office Administrator

    2 weeks ago


    New York, United States The New York Conservatory of Music Full time

    **About Us** The New York Conservatory of Music, located in the heart of Manhattan's Upper East Side, is dedicated to providing high-quality music education. Founded in 1998 by the esteemed concert pianist Dr. Jerzy Stryjniak and musicologist Joanna Stryjniak, the school offers a variety of musical training for all ages and levels. Nestled on the scenic 69th...


  • New York, United States Russell Tobin Full time

    Russell Tobin + Associates is currently seeking an Office Administrator for our luxury eye-wear brand client in New York, NY. Position is a 4 - 6 month contract.Job Title: Office Administrator Pay: $26.00 - $28.50/hour (based upon experience)Duration: 4 - 6-month contractSchedule: Monday – Friday // 40hrs/week // 8am-5pmESTLocation: 100% Onsite in New...

  • Office Administrator

    2 weeks ago


    New York, United States Russell Tobin Full time

    Job DescriptionJob DescriptionRussell Tobin + Associates is currently seeking an Office Administrator for our luxury eye-wear brand client in New York, NY. Position is a 4 - 6 month contract.Job Title: Office Administrator Pay: $26.00 - $28.50/hour (based upon experience)Duration: 4 - 6-month contractSchedule: Monday – Friday // 40hrs/week //...


  • New York, United States Tripoint Search Full time

    Location: New York, New York Type: Direct Hire Job #938 Salary: $107,000 Office AdministratorORGANIZATION: Top Ranking U.S. Based Law Firm LOCATION: New York, NY COMPENSATION & BENEFITS: Base salary up to $145K, medical, dental and vision coverage, 401(K) with employer match, Flexible Spending Account, Paid Time Off and Bonus Eligible!...