Administrative Manager

4 weeks ago


Denver, United States Shames-Makovsky Realty Company Full time $55,000 - $65,000
Job DescriptionJob Description

POSITION SUMMARY:

NAI Shames Makovsky is seeking a trustworthy, driven, hardworking, and organized individual with a strong ability to multi-prioritize for our CEO and while also providing support operations to various divisions within the company. The ideal candidate shall be able to balance multiple priorities, have experience supporting executives, and be skilled in market research, real estate basics, and general administrative duties. Proficiency with technology, Microsoft Office suite and products, along with the ability to learn and manage various industry-specific software programs is important.

Responsibilities:

Executive and Administrative Support - Provide executive and personal assistance to CEO of company which may include but not be limited to:

  • Manage calendar of CEO, scheduling meetings
  • Update CEO’s contacts via Outlook
  • Executive technology support
  • Assist with event planning
  • Travel arrangement support
  • Special projects, including marketing projects, as assigned
  • Banking deposit support
  • Support to CEO’s family business as requested

Office Management support for the company - duties may include but not be limited to:

  • Assist with company event planning and maintain conference room calendar and scheduling
  • Greet all clients in a professional manner, provide beverages, set up, and cleanup of meetings in main conference room.
  • Order all office and pantry supplies
  • Primary receptionist support for company – phone and email
  • Primary responsibility for mail and shipping – Postage Meter management and use; sorting inbound and preparing outbound – USPS and FedEx
  • Special project and support to other executives, employees and departments as needed and time permits

Brokerage Assistance:

  • Maintain and update the company website and other affiliated sites
  • Coordinate and distribute press releases, email marketing campaigns, and transaction reports
  • Support and back up Marketing Managers with designing marketing materials such as flyers, brochures, and online ads using Adobe Creative Suite and InDesign
  • Prepare quarterly company newsletter
  • Post and manage new listings, closed listings, or featured listings on social media accounts, as designed by the Marketing Director
  • Aid brokers by performing comprehensive research projects on a wide range of specifications

Requirements:

  • Bachelor’s degree in business or real estate or five years administrative/executive support experience
  • Proficient in Microsoft Office Suite (Word, Excel) and marketing software (Google Analytics, Constant Contact, Etc.)
  • In-depth knowledge of database management and web researching tools
  • Strong organizational skills with the ability to and manage multiple, and sometimes new, tasks
  • Ability to learn software and programs quickly
  • Strong customer service skills, fine-tuned communication skills, and a positive and flexible attitude
  • Creative problem-solving abilities and attention to detail.
  • Ability to work independently and as part of a team.

Preferred Qualifications:

  • Experience within the commercial real estate industry
  • Knowledge on CoStar, Crexi, and Buildout
  • Familiarity with social media management
  • Basic graphic design skills (Adobe Photoshop, InDesign, Canva)

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