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Admin Assistant

2 months ago

Port Saint Lucie, United States JH Design Unlimited Full time
Job DescriptionJob Description

We are design/wrap shop looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

  • Answer and direct phone calls
  • Organize and schedule appointments
  • Write and distribute email, correspondence memos, letters, and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies, inventory, job products, and research new deals and suppliers
  • Maintain contact lists
  • Track inventory
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Be able to work with office manager to insure a smooth working environment for all staff.

Skills

  • Proven experience as an administrative assistant or office admin assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and phone systems
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excel is extremely important for this position.
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Job Type: Full-time

Pay: $16.00 - $20.00 per hour

Benefits:

  • 401(k) matching
  • Retirement plan

Schedule:

  • Monday to Friday

Education:

  • High school or equivalent (Preferred)

Experience:

  • Administrative Assistants & Receptionists: 1 year (Preferred)
  • Customer service: 1 year (Preferred)
  • Microsoft Excel: 1 year (Preferred)

License/Certification:

  • Driver's License (Preferred)

Work Location: In person

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