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Real Estate Administrator

2 months ago

Cincinnati, United States Vaco Full time
Job DescriptionJob Description

Essential Duties and Responsibilities:

  • Provide general support to the Real Estate Department including file management, word processing, coordinating intra-office and external correspondence, intake lease administration mail, drafting of legal notices and coordination for follow-up action.  
  • Document Management through organization, tracking & monitoring original, hard and digital file repositories.
  • Perform lease data audits through both manual and automated data analysis and review against digital systems to ensure quality. 
  • Interpret and abstract critical legal documents, terms and clauses in accordance with project needs, legal requests, tasks or needs. 
  • Manage data input into Real Estate Management software and/or future property records database in accordance with the Company’s data governance standards and protocols. 
  • Collaborate with the Real Estate team and other departments following best practices & policies for lease administration. 
  • Administrative portfolio management.? 
  • Partner with internal and external stakeholders for Real Estate Accounting, Property Management, onsite and offsite file management, lease abstraction, audits, and quality control. 


Education and Experience:

  • Experience in Real Estate Lease Administration or Property Management Administration 
  • Strong interpersonal skills and experience collaborating with others. 
  • Demonstrated ability to quickly learn and understand highly technical documents, concepts, and terms. 
  • Proficient in Microsoft Office. 
  • Strong oral and written communication skills; ability to create and present information. 
  • Highly organized and proficient at multi-tasking. 
  • Demonstrate ability to effectively collaborate to achieve objectives. 
  • Ability to work with internal/external customers and vendors in a professional manner. 
  • Excellent initiative and follow-through skills. 
  • Ability to handle sensitive information with a high degree of confidentiality. 
  • Strong analytical and problem-solving skills. 
  • Must be self-motivated and can be productive and efficient independently.
  • Prompt and regular attendance

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

  • the individual’s skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.