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Real Estate Administrator

2 months ago

Cincinnati, United States Vaco Full time
Essential Duties and Responsibilities:
  • Provide general support to the Real Estate Department including file management, word processing, coordinating intra-office and external correspondence, intake lease administration mail, drafting of legal notices and coordination for follow-up action.
  • Document Management through organization, tracking & monitoring original, hard and digital file repositories.
  • Perform lease data audits through both manual and automated data analysis and review against digital systems to ensure quality.
  • Interpret and abstract critical legal documents, terms and clauses in accordance with project needs, legal requests, tasks or needs.
  • Manage data input into Real Estate Management software and/or future property records database in accordance with the Company's data governance standards and protocols.
  • Collaborate with the Real Estate team and other departments following best practices & policies for lease administration.
  • Administrative portfolio management.
  • Partner with internal and external stakeholders for Real Estate Accounting, Property Management, onsite and offsite file management, lease abstraction, audits, and quality control.
Education and Experience:
  • Experience in Real Estate Lease Administration or Property Management Administration
  • Strong interpersonal skills and experience collaborating with others.
  • Demonstrated ability to quickly learn and understand highly technical documents, concepts, and terms.
  • Proficient in Microsoft Office.
  • Strong oral and written communication skills; ability to create and present information.
  • Highly organized and proficient at multi-tasking.
  • Demonstrate ability to effectively collaborate to achieve objectives.
  • Ability to work with internal/external customers and vendors in a professional manner.
  • Excellent initiative and follow-through skills.
  • Ability to handle sensitive information with a high degree of confidentiality.
  • Strong analytical and problem-solving skills.
  • Must be self-motivated and can be productive and efficient independently.
  • Prompt and regular attendance
Desired Skills and Experience

Essential Duties and Responsibilities:
Provide general support to the Real Estate Department including file management, word processing, coordinating intra-office and external correspondence, intake lease administration mail, drafting of legal notices and coordination for follow-up action.
Document Management through organization, tracking & monitoring original, hard and digital file repositories.
Perform lease data audits through both manual and automated data analysis and review against digital systems to ensure quality.
Interpret and abstract critical legal documents, terms and clauses in accordance with project needs, legal requests, tasks or needs.
Manage data input into Real Estate Management software and/or future property records database in accordance with the Company's data governance standards and protocols.
Collaborate with the Real Estate team and other departments following best practices & policies for lease administration.
Administrative portfolio management. 
Partner with internal and external stakeholders for Real Estate Accounting, Property Management, onsite and offsite file management, lease abstraction, audits, and quality control.

Education and Experience:
Experience in Real Estate Lease Administration or Property Management Administration
Strong interpersonal skills and experience collaborating with others.
Demonstrated ability to quickly learn and understand highly technical documents, concepts, and terms.
Proficient in Microsoft Office.
Strong oral and written communication skills; ability to create and present information.
Highly organized and proficient at multi-tasking.
Demonstrate ability to effectively collaborate to achieve objectives.
Ability to work with internal/external customers and vendors in a professional manner.
Excellent initiative and follow-through skills.
Ability to handle sensitive information with a high degree of confidentiality.
Strong analytical and problem-solving skills.
Must be self-motivated and can be productive and efficient independently.
Prompt and regular attendance