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Real Estate Administrative Coordinator

2 months ago

Cincinnati, Ohio, United States LHH Recruitment Solutions Full time
Job Overview

Position: Real Estate Administrative Coordinator

Location: Cincinnati, Ohio

Compensation: $16 - $18 per hour

Schedule: Full-time, Monday to Friday, 1st Shift

This role requires 100% onsite presence with no remote work options available.

LHH Recruitment Solutions is in search of a proficient Real Estate Administrative Coordinator for our client in Cincinnati, Ohio. This position is tailored for a meticulous individual possessing a minimum of two years in property administration.

Core Responsibilities:

  • Office Administration: Ensure a well-organized office atmosphere, oversee inventory of office supplies, manage mail flow, and coordinate maintenance tasks.
  • Tenant Communication: Act as the main liaison for tenant interactions, addressing inquiries and concerns with professionalism and promptness.
  • Lease Management: Support the administration of lease contracts, renewals, and terminations. Keep precise records of lease documents and ensure adherence to lease agreements.
  • Financial Oversight: Handle rent processing, manage accounts receivable, and assist in budgeting and financial reporting activities.
  • Scheduling & Coordination: Organize and schedule property maintenance, inspections, and vendor services. Prepare meeting agendas and document minutes accurately.
  • Document Organization: Maintain both electronic and physical filing systems, ensuring documents are accessible and properly archived. Assist in the creation and formatting of reports and presentations.
  • Data Management: Input data accurately into various systems and databases. Keep property management records updated and precise.
  • Administrative Support: Provide comprehensive administrative assistance to the property management team, including calendar management, expense report preparation, and support for special projects as necessary.

Qualifications:

  • Experience: At least 2 years of experience in property administration is essential.
  • Skills:
    • Excellent organizational and time management abilities.
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
    • Strong verbal and written communication skills.
    • Capacity to manage multiple tasks simultaneously and perform under pressure.
    • Detail-oriented with a commitment to accuracy.
    • Familiarity with property management software is advantageous.

Benefits:

  • Our benefits package includes medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and a 401K plan. Employees have the flexibility to select coverage that suits their individual needs. Paid leave options may include Paid Sick Leave as mandated by law, along with any other paid leave required by Federal, State, or local regulations, and Holiday pay based on eligibility.

Equal Opportunity Employer: We are an Equal Opportunity Employer, including Veterans and Disabled individuals.